Office Administrative Assistant

Black Rock Mine Service, LLC, is a dynamic mine service company focused on supporting the mining, oil, and gas industries through specialized services. The company provides expert welding, machining, and fabrication for heavy equipment, alongside repair and maintenance solutions such as component rebuilding and field machining. With a commitment to safety and quality, Black Rock Mine Service thrives in delivering reliable, high-quality support to keep industrial operations running efficiently.

We are looking for a dedicated, team member willing to assist in administrative duties. We offer competitive pay, health, dental, vision, benefits as well as company paid life insurance. Clerical/ Office experience is a plus, but not needed as we are willing to train the right candidate.

Role and Responsibilities:

- Manage data entry tasks, including filing vendor invoices, tracking employee hours, job numbers, and fuel charges, while maintaining accurate records and creating spreadsheets or documents as needed.

- Support administrative functions by setting up new customer and equipment files, monitoring equipment, vehicle, and trailer maintenance, and assisting with service record upkeep, while working independently or collaboratively.

- Handle communication and organization by responding to emails promptly, filing invoices and maintenance logs, contacting new customers for W9s, and assisting with QuickBooks setup and accounts receivable billing processes.

Required Skills:

- Proficient in QuickBooks

- Proficient in Microsoft Office. Specifically, Word and Excel.

- Good oral and written communication skills to communicate effectively with employees and management

- Highly organized, with attention to detail and accuracy

- Strong problem-solving skills

- Personnel relations – proven track record

- Leadership strength and confidence

- Possess high level of Confidentiality

- Sound judgment: ability to efficiently multitask & prioritize

- Ability to work under pressure and use sound judgment

- Ability to demonstrate consistent reliability, accuracy, quantity, and quality of work

- Must be able to pass background/drug screening & possess clean driving record.

Qualifications:

Education:

- High School Diploma or Equivalent (preferred)

Regulatory:

- Valid Driver’s License

- Clean Driving Record

- Authorization to work in the United States

- Pass background check and or drug screening

Experience:

- 1yr experience as office administrator preferred.

Job Type: Full-time

Pay: $16.00 - $24.00 per hour

Benefits:

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Work Location: In person