Office Assistant/Receptionist

Description Competitive Benefits. Meaningful Extras. Unmatched Value.

- Aplace where you can take your career in the direction you want to grow and go

- Save on gas at stations across Canada, including Chevron, Fas Gas, Ultramar, and Pioneer

- Save on M&M Food Market products

The Opportunity

The Office Assistant/Receptionist will manage the Mississauga Corporate Head Office reception area daily and oversee general office administration, performing a variety of administrative and clerical tasks. As the first point of contact for visitors, employees, and other stakeholders, this position is a brand ambassador representing Parkland/M&M Food Market in all their interactions.

Responsibilities

- Greeting employees, guests, clients & vendors – Directing visitors to meeting rooms and assisting staff as needed.

- Screening all incoming calls & forwarding to appropriate departments/individuals.

- Running and maintaining the mailroom – All outgoing mail, managing Pitney Bowes mail machine (funds and ink) Purolator packages incoming and preparing shipments & ordering supplies, arranging same day rush couriers if needed (Rabbex) managing Canpar packages for accounting. Preparing cheque run mail outs for accounting and delivering mail to Canada Post weekly or as needed (after hours) Keeping the mailroom tidy and organized.

- Managing office supplies and food program inventory – tracking, ordering, restocking of lunch program items (GFS) as well as the snack program (Walmart) and coffee inventory (Imperial Coffee).

- Managing the café, keeping it clean and organized, running sanitizers regularly, putting away clean dishes, maintaining the coffee machine, ice and water machines.

- Managing the service for coffee and water machines as needed.

- Assisting departments with large mailings (incoming and outgoing).

- Assisting with meeting and event coordination in office Holiday events etc. Assist with coordination of lunch deliveries for meetings and events.

- Coordinating with Customer Care and Quality Assurance for customer outreach, tracking and mailing gift cards and letters. Managing inventory and ordering of gift cards as needed.

- Manges the distribution and inventory management of FOB’s for the Mississauga Office.

- Responsible for the maintenance and distribution of HO/Store & OPS lists, ensuring correct electronic filing of information throughout the month and populating all changes prior to distribution.

- Assisting head office staff with any administrative duties as needed.

- Assisting EA with support for executives during vacation and coordination of large functions.

- Managing Donations email inbox and tracking requests.

- Monitoring the office for general office needs, including building concerns and following up or completing as needed.

- JHSC co-chair, running bimonthly meetings – Responsible for monthly Health and Safety site inspections, maintenance of health and safety board.

- Annual order and distribution of OH&S Act and Regulation books for all M&M Corporate Stores.

- Performing any other clerical duties as needed.

Requirements

- Proven experience as a receptionist, office administrator, office assistant or relevant role.

- Advanced Microsoft Office Suite experience.

- Ability to use office equipment independently including facsimile machines, printers, photocopiers, and computers.

- Must be able to lift 40 – 50lbs.

- High school diploma, BSc/BA in office administration or relevant field is preferred.

- First Aid Certification/JHSC Certification.

- This position is required to be in office full time, Monday to Friday.

Humble. Hungry. Smart.

Does this sound like you?

Do others describe you as being a down-to-earth achiever? Someone who thinks outside the box and always strives to do more than what is required. Someone who sees the bigger picture? You sound brilliant to work with!

We Want You To Shine

We are committed to providing equal opportunities to all applicants. If you require accommodation due to a disability, you will have an opportunity to notify us when scheduling your interview.

Belonging Matters. Because You Do

We are an equal opportunity employer and encourage applications from all qualified individuals.

Our ability to work as one team across Canada, the United States and the Caribbean is foundational to our success. We show up as our authentic selves each day and create space for one another’s unique contributions.

Our Employee Resource Groups (ERGs) and Affinity Networks help us activate enterprise-wide strategies that power a proactive culture of diversity, equity, inclusions, and ultimately – belonging.

We respect the diverse cultures, traditions and perspectives of Indigenous Peoples and seek to achieve equitable partnerships and opportunities with Indigenous communities.

The Fine Print

Candidates must be legally eligible to work in the country in which they applied. Regrettably, we are unable to sponsor employment visas at this time.

Please note that final candidates for this position will be required to undergo a confidential pre-employment background check, including but not limited to educational, criminal, credit, drug and alcohol, and/or fitness for duty testing.