Receptionist/Staff Assistant

Are you friendly and approachable? Do you enjoy working independently while collaborating with others? We are hiring for a Receptionist/Staff Assistant for our Maryland office.

Responsibilities:

- Maintain professional disposition & appearance.

- Greet visitors entering the facility.

- Answer phones, screen and direct calls, taking/relaying messages.

- Monitor visitor access and maintain security awareness.

- Provide general administrative/clerical support to all departments as necessary.

- Receive mail, sort and deliver to appropriate people for distribution.

- Organize conference rooms, meeting rooms, bookings and office events.

- Maintain Keyless Entry System.

- Monitor and maintain office equipment.

- Coordinate the maintenance and repair of office equipment.

- Monitor and control supply inventory.

- Update clerical and administrative procedures for Reception position as necessary.

- Maintain Reception area for a professional appearance.

- Maintain Phone System.

- Assist Office Manager with event coordination and team building activities.

- Monitor/distribute emails accordingly.

- Other duties as assigned.

Requirements:

- Proficient in Microsoft Office Suite (Word, Excel, Outlook)

- Excellent verbal and written communication skills

- Strong customer service skills and professional demeanor

- Strong organizational and time management skills

- Ability to prioritize tasks and work independently

- Attention to detail and accuracy

Education/Experience:

- High school diploma or equivalent

- 1-3 years experience in a receptionist or administrative role

Physical Requirements:

- Prolonged periods of sitting at a desk and working on a computer

- Must be able to lift 30 pounds at a time.