Office Assistant

Job Title: Administrative Assistant

Overview:

Office seeks a highly organized and detail-oriented Administrative Assistant to support the overall organizational management functions for the chief executive and the office. The ideal candidate will provide high-level administrative support to the President of the company.

Duties:

- Act as the primary point of contact between executive and internal/external contacts

- Assist the executive with daily tasks such as scheduling, inbox management, research, data organization, and data compilation

- Support executives in decision-making processes by conducting research and compiling data

- Manage the scheduling and calendar for the principals, coordinating appointments and travel arrangements.

- Coordinate meetings, conferences, and events; prepare agendas and take minutes

- Handle sensitive and confidential information with integrity

- Coordinate office operations including supplies inventory and facility maintenance

- Assist with clerical tasks such as data entry, proofreading, transcribing, and document preparation

- Implement and maintain efficient electronic filing and document management systems.

- Utilize phone systems effectively to screen calls and relay messages promptly

- In the cover letter section of the application, simply mention that you read this note in the job description to demonstrate your attention to detail. Attaching an additional cover letter is optional but will make you stand out.

Skills:

- Extreme attention to detail, thoroughness, and "follow-through"

- Proficient in MS Office (Word, Excel, PowerPoint, Teams) and office management software.

- Very strong organizational skills

- Excellent communication and interpersonal abilities

- Ability to multitask and prioritize tasks effectively

- Knowledge of clerical procedures and office management systems

- Familiarity with proofreading techniques for accurate documentation

- Capability to transcribe information accurately and efficiently

Nice-to-Have Skills:

- Previous experience as a clerk or personal assistant is a plus

Job Type: Full-time

Pay: $18-$23 hourly

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Vision insurance

- Flexible schedule

- Flexible spending account

- Health insurance

- Life insurance

- Paid time off

- Professional development assistance

Schedule:

- Monday to Friday

Education:

- Some college preferred

Experience:

- Microsoft Office : 3 years (Preferred)

- Executive administrative support: 1 year (Preferred)

- Administrative Support: 1 year (Required)

License/Certification:

- Driver's License (Required)