Office Assistant

We are seeking a reliable and detail-oriented Office Assistant to join our dynamic team in the oil delivery industry. This role is essential to ensuring smooth day-to-day operations, supporting both customers and field staff, and maintaining accurate records related to deliveries, billing, and inventory.

- Customer Service: Answer phone calls and emails, schedule deliveries, and resolve customer inquiries professionally and promptly.

- Order Processing: Enter and manage delivery orders in the system, coordinate with dispatchers and drivers to ensure timely service.

- Billing & Invoicing: Prepare and send invoices, process payments, and maintain accurate financial records.

- Inventory Coordination: Track fuel inventory levels, assist in ordering supplies, and reconcile delivery logs.

- Administrative Support: Maintain filing systems (digital and physical), manage office supplies, and support management with reports and documentation.

- Compliance: Ensure all documentation meets regulatory standards for fuel delivery and safety.

Qualifications

- High school diploma or equivalent (Associate’s degree preferred)

- 2+ years of administrative experience, preferably in logistics, delivery, or fuel services

- Proficiency in Microsoft Office Suite and basic accounting software

- Excellent communication and organizational skills

- Ability to multitask and work independently in a fast-paced environment

- Familiarity with fuel delivery operations or dispatch systems is a plus

Working Conditions

- Office-based role with standard business hours (Monday–Friday). No remote work.

- Occasional overtime during peak delivery seasons

- Collaborative team environment with opportunities for growth

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

- Paid time off

Work Location: In person