Office Assistant

Responsibilities: General office:

· Answer phone calls, schedule appointments, deliver messages, follow up as assigned

· Request and track appropriate subcontractor documentation

· Create and send change orders to clients as needed

· Prepare new construction agreements as needed

· Communicate with office and field staff as needed

Quickbooks Responsibilities:

· Balance check and credit card registers

· Reconciliation of bank accounts and credit cards

· Review P & L for company

· Adjust budget vs. Actual spreadsheets to stay on track of project budget

· Create and send invoices to clients

Payroll:

· Calculate and enter hours for employees

· Run report to calculate IRA deposits.

· Send payroll through online payroll service

Requirements:

- Previous experience as an office assistant or in a similar role preferred

- Proficient in computer skills, including data entry and using software such as Microsoft Office Suite and Google Suite

- Excellent organizational skills with the ability to prioritize tasks and manage time effectively

- Strong attention to detail and accuracy in all work performed

- Ability to maintain confidentiality of sensitive information

- Excellent verbal and written communication skills

- Ability to work independently with minimal supervision

- High school diploma or equivalent required

Note: This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as assigned by their supervisor.

Job Type: Part-time

Pay: $20.00 - $22.00 per hour

Expected hours: 15 – 35 per week

Schedule:

Ability to Commute:

Ability to Relocate:

Work Location: In person