de Moya Highway Infrastructure

Office Administrator- Venice, FL 34293

Venice, FL

Full-time

About This Job

Job Title: Office Administrator Location: Venice, FL 34293 Reports To: Project Manager Employment Type: Full-Time

Job Summary:

We are seeking a highly organized and proactive Office Administrator to oversee daily administrative operations at our road and bridge construction company. The ideal candidate will have experience in construction industry office management, strong leadership abilities, and a deep understanding of administrative systems, logistics coordination, and project support.

Key Responsibilities:

•

Manage the day-to-day operations of the office, ensuring efficiency and compliance with company policies and procedures.

•

Coordinate with project managers, engineers, and site supervisors to support project logistics and documentation.

•

Maintain accurate records of contracts, equipment, permits, vendor agreements, and employee certifications.

•

Oversee HR onboarding paperwork in coordination with the HR department.

•

Manage office supplies, equipment, and service vendors.

•

Assist with budgeting, invoicing, and expense tracking.

•

Ensure compliance with safety regulations, including maintaining up-to-date insurance and licensing records, including Worker’s Comp policies and processes.

•

Support bid preparation, proposal submissions, and project documentation.

•

Serve as a point of contact for clients, subcontractors, and regulatory agencies.

Qualifications:

•

Experience as an office manager or administrative assistant, preferably in construction or a related industry.

•

Basic understanding of construction terminology, processes, and documentation.

•

Excellent organizational, communication, and multitasking skills.

•

Proficiency in Microsoft Office Suite and Teams

•

High school diploma or equivalent preferred

Working Conditions:

•

Office-based with occasional visits to construction sites or events.

•

Fast-paced environment requiring flexibility and attention to detail.

Job Type: Full-time

Benefits:

•

401(k)

•

401(k) matching

•

Dental insurance

•

Health insurance

•

Life insurance

•

Paid time off

•

Vision insurance

Ability to Commute:

•

Venice, FL 34293 (Required)

Ability to Relocate:

•

Venice, FL 34293: Relocate before starting work (Required)

Work Location: In person

Office Administrator- Venice, FL 34293

About This Job

Job Summary:

Key Responsibilities:

Qualifications:

Working Conditions:

Job Type: Full-time

Benefits:

Ability to Commute:

Ability to Relocate:

Work Location: In person

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