Nexus Energy Inc.

Office Administrator

LocationNorth York, ON
Job Typefull_time
Salary$55,000-$60,000

About This Job


Job Title:

Office Administrator


Department:

Finance & Settlements


Location:

North York, ON (On-Site)


Type:

Full-Time, Permanent


Salary Range:

$55,000 - $60,000


Overview

Nexus Energy Inc. is a privately held company based in Toronto, Ontario. We are a leading energy trading company specializing in the energy markets of Eastern Canada, the Northeastern United States, and Western markets. Our operations extend into the retail and Renewable Energy Credit (REC) space, supporting a diversified and growing presence across North America.

We’re hiring a full-time Office Administrator to keep our office running smoothly and support our teams. In this role, you’ll lead admin processes, improve office services, plan events, and streamline communication. We want to hear from you if you’re organized, proactive, and love bringing people together.


What You Will Do

Serve as the first point of contact for incoming calls, redirecting inquiries to the appropriate team members

Provide customer support via phone or email, ensuring timely and professional responses
Oversee office supplies, inventory, and services — including restocking, equipment setup for new hires, and office space planning
Maintain accurate office records and internal databases related to personnel, finance, and operations
Manage general correspondence, including emails, letters, and packages, as well as seasonal mail-outs
Experience in booking and organizing business travel, including flights, accommodations, and itineraries, is required.
Be available to support colleagues and help resolve ad hoc office or team-related needs as they arise
Maintain a clean and tidy office environment, including light cleaning duties and ensuring common areas are organized and presentable.
Plan and execute internal and external events, including venue selection, vendor management, and on-site coordination
Develop and manage event budgets, ensuring cost-effectiveness and alignment with business goals
Liaise with internal teams to promote events, gather input, and communicate key details
Prepare event materials, agendas, and guest lists, and coordinate logistics end-to-end
Ensure a positive and professional experience for employees, clients, and guests at all events


What You Will Bring

Post-secondary diploma/degree in office administration or a related discipline.
1–3 years of demonstrated administrative experience
Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.)
Excellent communication skills in English, both written and verbal
Strong organizational skills with the ability to support multiple employees and manage competing tasks
Professional and pleasant demeanor with strong interpersonal skills for working across various personality types
Ability to handle sensitive or confidential information with discretion
Adaptability and flexibility to shift priorities based on changing needs
Ability to work both independently and collaboratively within a team environment
High attention to detail to ensure error-free communications and task completion
Leadership skills and confidence to take initiative and make decisions when needed
Strong typing skills and working knowledge of standard office software


Nice-to-Have Skills

Proficiency in graphic design tools such as Adobe Photoshop, Canva, or similar software.
Familiarity with health & safety protocols
Executive support experience
Social media or internal comms exposure
First aid certified
Bilingual or multilingual


What We Offer

A pay-for-performance culture that offers competitive salaries and high incentives.
Numerous opportunities for professional growth and development
Work-life balance and a supportive, collaborative team environment
Comprehensive employer-paid benefits coverage
Registered pension program professionally managed by a major Canadian financial institution
Team-building events and access to additional perks for your overall health and wellness


POWER YOUR SUCCESS AND APPLY NOW!


Accommodations

Nexus Energy Inc. is committed to fostering an inclusive and accessible work environment. We are committed to providing equitable treatment and accommodation to ensure barrier-free employment by the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA). If you require Code-protected accommodations due to disability during the recruitment process, please communicate them when contacted, and we will ensure your needs are met.

Nexus Energy Inc. is an Equal Opportunity Employer and would like to thank all applicants, however, only those who qualify will be contacted for an interview.

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