Mc Fence of Fredericksburg

Office Admin / Operations

Fredericksburg, VA

Full-time

$48,000-$52,000

About This Job

Overview

We are seeking a highly organized and detail-oriented Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office, particularly within the construction field. This position requires strong leadership skills, exceptional communication abilities, and a solid background in office andmin. The Administrator will be responsible for overseeing various administrative functions to include managing daily jobs, input of data, customer service and working directly with production team to get jobs completed along various other office duties .

Duties

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Manage daily operations of the production team and ensuring all activities run smoothly and efficiently.

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Oversee team management

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Handle budgeting responsibilities, including tracking expenses and preparing financial reports.

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Administrative Support: Provide general administrative support to the operations department, including scheduling meetings, answering phones, and assisting with day-to-day tasks. Documentation & Record Keeping: Maintain accurate and organized records of project files, work orders, invoices, and other essential documents related to operations.

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Data Entry & Reporting: Enter and update data into Salesforce and other internal systems, assisting with

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report preparation all data is accurate

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Maintain effective communication with staff through various channels.

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Utilize phone systems effectively to manage incoming calls and inquiries professionally.

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Develop and implement organizational systems to improve workflow and productivity within the office.

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Collections of all payments for projects to be done or completed - Must have a can do attitude and work maintain even work flow.

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Work with sales team to make sure all project files are completed and turned in a timely manner.

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Work with production team to schedule, order materials and keep track of crews pay

Qualifications

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Proven experience in office administration or a similar administrative role is preferred.

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Strong team management skills with the ability to lead and motivate.

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Proficiency in office admin practices and procedures.

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Excellent organizational skills with attention to detail in all tasks performed.

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Ability to communicate clearly and effectively with diverse audiences both verbally and in writing.

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Familiarity with budgeting processes and payroll systems is advantageous.

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Proficient in calendar management tools and phone systems used in an office environment.

If you are a proactive individual who thrives in a dynamic environment and possesses the necessary skills to excel as an Administrator, we encourage you to apply for this exciting opportunity!

Job Type: Full-time

Pay: $48,000.00 - $52,000.00 per year

Benefits:

•
Paid time off

Schedule:

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8 hour shift

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Monday to Friday

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Weekends as needed

Ability to Commute:

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Fredericksburg, VA 22406 (Required)

Ability to Relocate:

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Fredericksburg, VA 22406: Relocate before starting work (Required)

Office Admin / Operations

About This Job

Duties

Qualifications

Job Type: Full-time

Pay: $48,000.00 - $52,000.00 per year

Benefits:

•Paid time off

Schedule:

Ability to Commute:

Ability to Relocate:

Work Location: In person

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