Marketing Events Coordinator

Overview

The Events Coordinator supports the planning and execution of a wide range of events—from conferences and trade shows to management company sponsorship events. This role works closely with the Manager and Director of Events to bring strategies to life through detailed coordination, logistics management, and on-site execution.

Responsibilities

- Support planning and execution of a mixture of trade shows and management company sponsorship events.

- Maintain and manage the master calendar of management company sponsorship events and your assigned trade shows.

- Manage and track the annual management company sponsorships event budget.

- Coordinate logistics such as venues, catering, A/V, shipping, travel, and materials.

- Manage event timelines, task lists, and project trackers.

- Collaborate and coordinate with Marketing, Sales, and Account Management to align event details and messaging and to ensure seamless execution of all events.

- Assist with event registration, communications, and attendee management.

- Maintain inventory of event materials, signage, and branded assets.

- Track and reconcile event expenses; assist with budget management.

- Provide on-site support when needed.

- Gather feedback and assist with post-event summaries.

- Ensure every event reflects Conservice's brand and values of Be. Own. Build.

- Navigate multiple concurrent deadlines and overlapping event timelines with precision and flawless execution.

- Support broader Marketing initiatives and collaborate with cross-functional partners in Account Management, Sales, and other departments as needed.

- Maintain a high level of customer service, professionalism, and responsiveness in all internal and external interactions.

- Represent the Events function within the Logan headquarters office, serving as the on-site point of contact for the broader Marketing and Events team.

- Help support internal events that occur in the Logan office, as needed.

Qualifications

- 1–3 years of experience in event coordination, marketing, or hospitality.

- Strong organizational and project management skills with attention to detail.

- Excellent written and verbal communication skills.

- Ability to manage multiple priorities in a fast-paced environment.

- Experience with vendors, venues, and logistics partners.

- Technical proficiency in Google Suite; experience with Cvent or similar event platforms a plus.

- Positive, solutions-oriented attitude with professionalism under pressure.

- Willingness to travel 10–20% annually.

Requirements:

Qualifications

- 1–3 years of experience in event coordination, marketing, or hospitality.

- Strong organizational and project management skills with attention to detail.

- Excellent written and verbal communication skills.

- Ability to manage multiple priorities in a fast-paced environment.

- Experience with vendors, venues, and logistics partners.

- Technical proficiency in Google Suite; experience with Cvent or similar event platforms a plus.

- Positive, solutions-oriented attitude with professionalism under pressure.

- Willingness to travel 10–20% annually.