Event Coordinator

About Us

Solar Landscape is the leading commercial rooftop solar developer in the U.S. Only 4% of commercial rooftops host solar today — we’re changing that, fast. Commercial rooftop solar is the fastest, smartest way to build new clean power — delivering megawatts of generation in months, not years, and powering America’s energy and future right where it’s needed most. By turning rooftops into local power plants, we’re reshaping how — and how fast — energy gets built in the U.S.

Recognized as the #1 Distributed Generation Developer by New Project Media, the #1 National Commercial Rooftop Solar Developer by Solar Power World, and winner of the U.S. Department of Energy’s Grand Prize for Clean Energy, Solar Landscape is defining the future of energy generation in America.

Headquartered in Asbury Park, New Jersey, Solar Landscape has offices in Chicago, Baltimore, and New York City and operates in over a dozen states nationwide.

We move fast, solve hard problems, and take our work seriously — but never ourselves. We value clear thinking, accountability, and execution. At the same time, we’re collaborative by default, and believe the best work happens when people enjoy working together. Our team is made up of smart, grounded people who show up for each other — whether that’s troubleshooting a system design or catching up over lunch.

If you’re looking to do meaningful work in a high-performance environment — and be part of the team reshaping how energy gets built in the U.S. — we’d love to meet you.

About The Role

As Solar Landscape’s Event Coordinator, you will support the Marketing Director and Business Development Team by managing the planning, logistics, and execution of regional, national, and internal team events. You’ll coordinate national conferences, regional mid-market events, team celebrations, and client-facing activities such as Giants suite and summer concert tickets. You’ll also handle travel arrangements, vendor coordination, and on-site support to ensure every event runs smoothly.

This fast-paced, operational role requires exceptional organizational skills, attention to detail, and a proactive approach. This is a hybrid role based out of the Asbury Park, NJ office.

Responsibilities

- Event Coordination & Logistics: Plan and execute national conferences, regional mid-market events, and internal team events, including all logistics with event hosts and vendors. Manage registration, travel, lodging, and virtual/on-site support for internal teams and clients before and during events. Handle all administrative aspects of event participation, including registration, shipping, and travel arrangements. Oversee setup and breakdown of event materials, ensuring everything is prepared and delivered on time.

- Sponsorship & Partnership Management: Collaborate with event organizers to finalize sponsorship opportunities and ensure all sponsorship benefits (signage, speaking opportunities, promotional materials) are maximized. Act as the support liaison for sponsorship coordination, ensuring smooth communication with sponsors and fulfillment of all benefits.

- Client & Team Event Management: Coordinate company-hosted events such as Giants suite tickets, summer concerts, and BD team celebrations. Secure event venues, setup catering, communicate with internal and external stakeholders, track RSVPs, and handle logistics to ensure smooth experiences for clients and internal teams.

- Database & Reporting Support: Maintain and optimize event and lead tracking in Microsoft Dynamics, ensuring data is accurate, organized and up to date. Collect and organize attendee lists in Microsoft Excel to provide pre-conference outreach support to the team. Support basic reporting needs for event performance and planning improvements, generating reports as necessary to track outcomes.

- Budget & Inventory Management: Track event budgets and marketing inventory, including swag items, ensuring timely ordering and replenishment. Provide regular updates on budget spend, event progress, lead generation, and outcomes.

- Cross-Functional Support: Work closely with BD, marketing, and external vendors to ensure seamless event execution. Assist with dinner reservations, client communications, and other logistical support as needed.

Qualifications

- Strong organizational and communication skills, with the ability to manage multiple conferences and tasks, collaborate effectively with event organizers and internal teams, and maintain attention to detail.

- Proficiency with Microsoft Excel, with strong skills in comparing and reconciling data across multiple lists or sources, plus tracking, reporting, and basic budget management

- Experience with CRM systems (e.g., Dynamics, Salesforce) or willingness to quickly learn for event and attendee tracking.

- Comfortable with tools like Outlook, Teams/Slack, calendar management, and basic project/task management platforms.

- Proactive and dependable, comfortable adapting to last-minute changes, anticipates needs, asks thoughtful questions, and follows through to ensure things run smoothly.

- Bachelor’s degree in Business, Hospitality, Communications, or a related field preferred (but not required if experience is strong).

- 1+ years of experience in event coordination, project coordination, administrative support, or hospitality/logistics roles.

Salary will vary depending on your location and job-related skills and experience. This is an incentive-based position with the potential to earn more. For part-time roles, your compensation will be adjusted to reflect your hours.

Benefits and Perks

We offer competitive compensation and benefits designed to support you inside and outside of work:

- Training / Professional development opportunities

- 401(k) with 4% company match

- Summer Fridays

- Flexible remote/hybrid work options

- Paid parental leave

- Team lunches, events, and stocked kitchens

- Modern, collaborative office spaces in Asbury Park, New York City, Boston, Chicago, and Baltimore

- Medical, dental, and vision coverage

- Company-paid life and long-term disability insurance