Event & Engagement Specialist

Job Purpose

As part of the Castrol Americas PU Customer Excellence & Operations team, this role will be responsible to drive the strategic planning, coordination, and execution of both internal and external events, conferences, trainings, town halls, and regional sales conferences fostering a culture of engagement and collaboration within the organization while also enhancing the company's brand and customer relationships through memorable event experiences.

This role will owe the event and engagement yearly planning, appropriate management of vendors, selection of site locations, follow all P2P protocols, and ensure leverage cost effectiveness in delivering the objectives.

Key Accountabilities

- Develop and deliver the regional annual Event & Engagement plan to increase awareness, understanding, and engagement with the company's initiatives.

- Inventory all PU events and engagements taking place to determine potential efficiencies, ownership of management, assurance of meeting requirements, and cost effectiveness

- Develop event and engagement process flows, owners, DOA, etc.

- Lead the large regional events & engagements for Sales conferences, business conferences, town halls, key people engagement, workshops, distributor forums, to coordinate, plan, and organize all facets in collaboration with team members and local leadership

- Negotiate with vendors, supervise budget vs. actual expenditures across all levels, and optimize resources to deliver high-quality events within financial constraints.

- Ensure all HSSE and risk assessment requirements are met for each event

- Engage with other PU’s on standard process sharing

- Conduct post event survey’s, lessons learned, and identify improvements for future events

- Support, develop, and implement engagement plan & content to broaden our reach on select content across Americas

- Connect members and leadership, fostering a community of engagement and collaboration.

- Chip in to the development of operational procedures (OMS) and work instructions, enabling team members to successfully execute internal and external events.

Summary Decision Rights

- Recommend

Job Holder Requirements

Education

- University undergraduate degree

Experience

- Experience in developing and accomplishing comprehensive event strategies and content that align with organizational goals and brand messaging.

- Detailed oriented, entreprenuarial attitude, organized, accountable.

- A track record of successful budget management, including the creation of event budgets, negotiation with vendors, and cost optimization.

- Proven track record to engage customers across various levels, including internal teams and external partners, to ensure event objectives are met.

- Strong background in details and engaging diverse audiences.

- Demonstrated project management skills, with experience in managing multiple event projects simultaneously, ensuring timely and successful execution.

- Ability to work collaboratively with Global, cross functional and various collaborators.

- Passion for building engaging communities and fostering sustainability.A track record of success in measuring and improving the customer journey, experience and business performance

- Experience with problem resolution and evidence of track record of continous improvement

Skills & Competencies

- Highly capable to quickly identify issues, articulate solutions, and solve complex problems

- Ability to build strong relationships and connect at all levels of a global organization

- Possess resilience, tenacity, and the aim to see things to the end

- Strategic Planning: Ability to develop comprehensive event strategies

- Budget Management: Proficiency in leading finances, including budget creation

- Vendor negotiation and cost optimization to ensure event success within financial parameters.

- Stakeholder Engagement: Skilled in building and maintaining relationships with internal and external stakeholders to ensure event objectives are met.

- Communication: Excellent verbal and written communication skills to effectively convey event details and engage diverse audiences.

- Project Management: Strong organizational skills with the ability to lead multiple projects simultaneously, ensuring timely and successful execution of events.

- Brings innovative and creative thinking to foster ideas in generating solutions

- Excellent interpersonal, communication & influencing skills and promotes an environment of diversity, equity & inclusion

Why join us

At bp, we support our people to learn and grow in a diverse and daring environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.

There are many aspects of our employees’ lives that are meaningful, so we offer benefits ( https://exploreyourbenefits.com/landing.html) to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, and excellent retirement benefits, among others!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.