Senior Business and Marketing Coordinator

About the Company

PowerWright is a full-service engineering and project management firm that provides value-added design solutions for electric utilities throughout the United States. Our services include power delivery (Transmission and Distribution lines) engineering, electric Substation and Protection & Controls (P&C) engineering, construction and construction/project management, drafting, permitting, system development, and others. PowerWright is focused on developing value-added partnerships with our clients to help in the delivery of safe and reliable energy.

About the Role

This position will work with senior level executives. It requires the capability to demonstrate experience in getting the job done correctly and on time. A critical component is the ability to accomplish tasks independently while displaying a competent and composed attitude. The successful candidate will have a wide range of experiences in the areas of planning and organizing and dealing with internal and external clients, marketing (internal and external) with a strong emphasis on execution and getting the job done quickly, accurately, and efficiently. The candidate should be an organized, reliable, and discreet professional who possesses outstanding communication skills and an exceptional ability to follow up and execute tasks within their scope of authority, while maintaining respectful relationships with both internal and external clients. You should feel at ease interacting with individuals at all levels of the organization and possess the capability to execute business-related tasks efficiently and accurately. As you deepen your understanding of our company culture, you'll become adept at identifying what needs to be accomplished and then tackle them with enthusiasm and a positive attitude! This position will provide support to the President, with some minor support to the HR Director and Controller.

Responsibilities

- BUSINESS COORDINATOR:

- Prepare weekly and ad hoc reports using MS Excel, Smartsheet, and other applications.

- Display critical thinking and problem-solving skills while being proactive and taking initiative on various issues.

- Provide support to the President by managing his calendar/schedule and other tasks with a high degree of confidentiality and maturity.

- Manage multiple small and/or special projects at the same time in a fast-paced environment.

- Manage the company’s corporate professional licenses/certifications in various states, office leases, and minor HR responsibilities.

- Oversee and coordinate travel logistics for executives and other staff, including hotel reservations, rental car arrangements, and flight bookings.

- Oversee the planning and coordination of special events for staff and clients as needed, infusing creativity into the process.

- Support onboarding of new employees including creating orientation agendas, delivering presentations on general office procedures, etc.

- Handle confidential employee information.

- Manage company-approved credit card transactions according to policy by reviewing monthly expense reports.

- Manage client system access applications and ongoing compliance for all employees.

- Support President and Controller with various client invoicing duties.

- MARKETING COORDINATOR:

- Develop and implement marketing strategies.

- Coordinate marketing campaigns and events, specifically for industry conferences.

- Conduct market research and analyze trends.

- Manage social media accounts and online presence, including LinkedIn for recruiting, job postings, etc.

- Prepare marketing materials and presentations.

- Monitor and report on marketing performance.

Qualifications

- Bachelor's degree in Business, Marketing or related field with 5-10 years of related experience

- Experience with event planning, travel, and logistics is required

- Proven experience in business and marketing coordination

- Proficiency in marketing software and tools

- Excellent written and oral communication and interpersonal skills

- Confident and respectful, having the ability to lead and take charge of situations while supporting the Executive team

- Proficient in Microsoft Word and PowerPoint and other Microsoft applications

- Working knowledge of Smartsheet is a plus.

- Very strong skills in Excel

- Strong sense of discretion, confidentiality, and professionalism

- Organized, with the ability to prioritize, multi-task, and follow up to get results

- Ability to be flexible without getting flustered in the face of changes and competing demands

- Ability to work independently and as part of a team

- Reliable, with patience and professionalism

Supervisory Responsibilities

Supervise one in-house recruiter and drafter.

Travel

This position requires no travel outside of Palm Beach County.

Pay range and compensation package

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Equal Opportunity Statement

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