Invoicing Specialist (500-CMD)

Scope of Work:

Performs a variety of administrative functions. Responsible for ensuring compliance with established corporate standards. Monitors vendor statements and ensures that accounts are current for all branch locations. Generates reports, handles multiple projects and is responsible for submitting all invoices through customer payment portals. Must possess a strong business acumen.

Primary Job Responsibilities:

- Processing due invoices for payments.

- Compare purchase orders, pricing, and all receivers to ensure accuracy.

- Comfortable with mathematics and calculations.

- Cover for team members to ensure vendor accounts stay current.

- Handle project-oriented duties and complete them in a timely manner.

- Provide back up support for other clerical/administrative personnel.

- Perform other duties as assigned.

Working Conditions and Physical Demands:

- Typical hours of work Monday through Friday; 8 a.m. to 5 p.m.

- Office/indoor work

WPI is an EEO/AA (equal opportunity/affirmative action) institution and does not discriminate on the basis of sex, age, race, color, religion, physical or mental disability, creed, national origin, veteran status, sexual orientation, genetic information, gender identity, or gender expression in the programs or activities which it operates.

En Espanol

WPI es una institució n EEO/AA (igualdad de oportunidad/acció n afirmativa) y no discrimina en base al sexo, edad, raza, color, religión, discapacidad física o mental, credo, origen nacional, estatus veterano, orientació n sexual, infomació n genética, identidad de género, o expresió n de género en los programas o actividades los cuales opera.

Minimum Qualifications:

- Bachelor’s degree or equivalent experience

- 3-5 years of previous experience

- Strong knowledge of MS Office and data base tools

- Experience with Oracle is strongly preferred.

Requirements: Knowledge, Skills, and Abilities (KSAs)

- Must have strong written and verbal communication skills.

- Must have good organizational skills.

- Must be proficient in a Windows base environment (MS Word, Excel, Power Point, Access and Outlook)

- Must maintain professional relationships with companies’ vendors.

- Must promote and maintain a clean, neat and safe work environment.

- Must have the ability to effectively operate various types of office equipment.

- Must be dependable and able to work independently.

- Must be able to demonstrate understanding of Accounts Payable and the impact that it has on daily business.