Relevant Power Solutions,LLC

Billing Specialist

Houston, TX

full time

On-site

Oil and Gas

About This Job

SUMMARY: Supports all aspects of managing the company's billing and collection processes, ensuring accurate and timely invoicing, payment processing, and revenue cycle management. Will handle tasks like preparing invoices, maintaining accounts receivable, and resolving billing discrepancies.

DUTIES AND RESPONSIBILITIES:

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Processes billings to customers; emails billings to customers or uploads billings to customers portals, ensuring accuracy and adherence to billing cycles.

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Receiving, recording and reconciling payments, including those from various sources like checks, credit cards and electronic transfers (wired & ACH’s).

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Performs data entry and spreadsheet management.

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Maintains detailed customer accounts receivable files and records, including outstanding invoices, and escalates to the appropriate manager for collection updates.

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Responds to customer and manager inquiries regarding invoices, expenses (on T&M contracts); assists with customer statement discrepancy reconciliation.

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Prepares and presents accounts receivable reports as required.

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Reviews, analyzes, modifies, and implements efficient and effective accounts receivable processes, policies, and procedures.

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Ability to work with all levels of management.

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Performs other related duties as assigned by management.

QUALIFICATIONS:

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One-year certificate from college or technical school, six months to one year related experience, or equivalent combination of education and experience.

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10-key by touch.

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Demonstrated ability to calculate figures and amounts.

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Proficiency in Microsoft Office.

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Ability to accurately calculate, track and analyze financial data.

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Strong organizational skills and acute attention to detail.

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Commitment to excellence and high standards.

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Excellent written and verbal communication skills.

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Familiarity with accounting and billing software, such as SAP, QuickBooks, etc.

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Ability to understand and follow written and verbal instructions.

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Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

COMPETENCIES:

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Customer Service-Manages difficult or emotional customer situations; Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.

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Oral Communication-Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

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Teamwork-Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests. Supports everyone's efforts to succeed.

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Ethics-Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

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Judgment-Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process.

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Motivation-Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.

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Attendance/Punctuality-Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

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Dependability-Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

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Initiative-Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

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Occasionally required to stand

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Occasionally required to walk

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Continually required to sit

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Continually required to utilize hand and finger dexterity

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Continually required to talk or hear

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Continually required to utilize visual acuity to operate office equipment and/or use a computer / keyboard

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.