Payables Invoice Management Analyst

CITGO Petroleum Corporation is a recognized leader in the refining industry and operates under the well-known CITGO brand. CITGO owns and operates three refineries located in Lake Charles, LA.; Lemont, IL.; and Corpus Christi, TX, and wholly and/or jointly owns 38 active terminals, six pipelines and three lubricants blending and packaging plants. With approximately 3,300 employees and a combined crude capacity of approximately 807,000 barrels-per-day (bpd), positions CITGO as one of the best-branded supplier companies in the industry.

At CITGO our people are our most important resource. Our core values are Safety, Integrity, Respect, Accountability, and Care.

Job Summary

This position is responsible for managing all aspects of processing non-hydrocarbon invoices, as well as some hydrocarbon invoices, including invoices submitted for posting through the Vendor Invoice Management (VIM) system to ensure timely payment of all invoices. This position will also gather departmental performance data and create daily, weekly, and monthly Accounts Payable and VIM Key Performance Indicators (KPIs) reporting, root cause analysis, vendor reconciliations, month-end reporting, GL reconciliations, and ensure SOX compliance. This position will analyze strategic data and statistics from company-wide accounts payable (A/P) processing activity in both SAP and VIM. The analyst will develop and manage processes to OCR train (validate) vendor invoices for auto-posting in VIM, maintain a master list of vendors invoices trained for auto-posting to monitor the continued success of auto-posting, and provide direction to all Accounts Payable personnel regarding the use of VIM. This position is the subject matter expert for VIM invoice processing for the Accounts Payable department(s).

Minimum Qualifications

High School Diploma and 10 years of experience

Associates Degree in Finance, Accounting or Business with 5 years of experience is preferrable.

Bachelors Degree in Finance, Accounting or Business with 3 years of experience is preferrable.

- At least 3 years of experience with SAP

- SAP Accounts Payable

- SAP Vendor Invoice Management (VIM)

- Proficiency within Excel, ability to use pivot tables and VLOOKUPs required

- Ability to communicate professionally with customers, vendors, and fellow employees

- Prioritize work when given multiple projects

- Must be able to work with only general direction

Job Duties

- Collaborate with IT, Procurement, and business unit users as needed to optimize VIM processes and performance to ensure timely posting and payment of PO based invoices. Coordinate processes with the Procurement, IT, and Treasury departments to resolve invoicing and cash disbursement issues and streamline the “procure to pay” process. Participate in continuous improvement efforts through data focused thinking; perform process assessments identifying opportunities and prioritization.

- Analyze daily production (posting of invoices) through VIM, and coordinate workload with Hydrocarbon A/P Supervisor, Non-Hydrocarbon Accounts Payable Supervisor and refinery A/P supervisors to ensure invoices are paid timely while following CITGO’s policies and procedures. Provide guidance on the VIM system to all Accounts Payable personnel across the CITGO organization. Establish processes to ensure the timely posting of manual invoices that will not be processed through VIM.

- Manage the OCR training (validation) for non-hydrocarbon vendors to expedite the payment process and ensure accuracy and timeliness of invoice payments. Ensure timely distribution and posting of all urgent or time-sensitive invoices and payment requests.

- Monitor all A/P invoice processing activity in VIM, as well as in SAP, and provide management reports detailing processing statistics, productivity, exception issues in VIM, and aging VIM IDs. Actively manage “clean-up” of all aging or orphaned VIM IDs. Utilize reports and A/P data to identify performance opportunities. Develop and run KPI reports for review by the Accounts Payable Manager as requested, including but not limited to on-time payment analysis, invoice resolution time analysis, and discounts taken.

- Perform special projects in Accounts Payable as requested by the Accounts Payable and Automation Manager including the support of payables activity for the Simon Bolivar Foundation and other affiliates.

- Provide invoice processing guidance to A/P personnel outside of the Corporate A/P team, as well as for other departments outside of A/P. As needed, back up the Accounts Payable and Automation Manager.

All Qualified Candidates can apply @ careers.citgo.com

Job duties displayed above are not all-inclusive, site-specific responsibilities may be assigned.

Here Are The Incentives We Offer

- Remote Work options available for eligible positions

- Options are department and/or location specific

- 9/80 Work Schedule Option (where applicable)

- Annual Vacation Incentive (40-120 hours of additional pay) for Eligible Employees

- Paid Vacation Time

- Company-Paid Holidays

- Caregiver Leave

- Excellent 401(k) Match

- Pension Plan

- Company-Paid Sick Leave and Long-Term Disability

- Medical, Dental, & Vision Plans; FSA and HSA options

- Company-Paid Life Insurance for Active Employees

- Healthy Rewards Program

- Service Awards Program

- Educational Assistance Plan

- Dependent Children Scholarships

- Reimbursement for Gym Membership

- Employee Discount Programs

- On-site Health Clinic (select locations)

- On-site Cafeteria (select locations)

- On-site Credit Union and ATM (Corporate office only)

- On-site Fitness Center (select locations)

PLEASE NOTE ALL JOBS DO NOT QUALIFY FOR ALL PERKS

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.