Invoice Processing Associate

Description

POSITION DESCRIPTION:

The Invoice Processing Associate is responsible for working with various enterprise-wide stakeholders to ensure that budget requests and invoice payment requests are promptly set up. This associate must have impeccable attention to detail when verifying payment information and accuracy ensuring all payments are in line with Company guidelines/ vendor requirements. This position may require communication with vendors, customers, and internal stakeholders regarding payment status and inquiries while resolving issues as needed. This role includes maintaining organized payment documentation for compliance with audit and regulatory requirements and providing service support related to payment. This position reports to the Manager of Payment Processing or another senior management personnel that the President of the Company may designate.

This position will be based out of one of our offices in Irvine, CA; San Francisco, CA; or Teaneck, NJ, with an in-office schedule that is set at the direct manager’s discretion in accordance with the company policies and procedures.

RESPONSIBILITIES

- Set up an initial budget request overview and identify appropriate stakeholder channels to ensure proper reviews and approvals occur

- Promptly review invoices and determine additional steps/ review needed to execute timely payout

- Work closely with the Financial Planning team to ensure proper approval flows are utilized

- Communicate with Payment Processing team to ensure all reward Cleverse approvals are submitted, approved and paid out in accordance with rebate reward programs

- Work closely with the invoice desk team to ensure all policy and procedures are properly updated to be in line with company requirements.

- Provide production services for client operations by performing data entry tasks.

- Verify the accuracy of payment information, such as invoice amounts, payment terms, and recipient details.

- Accurately process the information provided using the posting rules and guidelines set forth by the client.

- Communicate with vendors, customers, or internal stakeholders regarding payment status, inquiries, or disputes, aiding and resolving any issues as needed.

- Maintain organized and up-to-date documentation related to payments, including invoices, receipts, and other financial records, ensuring compliance with audit and regulatory requirements.

- Provide customer service support related to payments, assisting vendors with inquiries

- Process investor custodian file processing support as needed

- Enhance skills within an analytical or operational process.

- Follow standardized procedures and practices.

- Work with a moderate degree of supervision.

- Perform additional ad hoc requests as needed

REQUIRED QUALIFICATIONS

- Minimum of high school diploma with 4+ years of experience or an associate’s degree with 2+ years of experience working in Finance Operations or Payment Processing, preferred knowledge of cross border remittance basic financial principles.

- Proficiency with use of computer to maintain records, enter data, type, and make phone calls.

- Ability to communicate clearly and professionally with coworkers, supervisors, and customers.

- Accurate and efficient work capability working with detailed records and complex information.

- Excellent organizational skills involving computer database recordkeeping.

- Ability to multitask and manage time effectively.

- Understanding of and ability to learn office procedures and operations quickly.

PREFERRED QUALIFICATIONS

- Familiarity with financial software and systems

- Understanding of audit and regulatory requirements related to payments and financial records.

- Advanced knowledge of Microsoft Office Suite, particularly Excel.

Hanwha Q CELLS America Inc. (“HQCA”) is a Qcells company, one of the world’s largest manufacturers and providers of solar photovoltaic (PV) products and solutions. Headquartered in Irvine, California, HQCA has been rapidly expanding its business in North America through the expansion of products and solutions, including distributed energy solutions, direct-to-homeowner solar sales and financing, and EPC services. We provide an opportunity to be part of an exciting and growing world-class global business in an interesting and expanding industry of the future.

PHYSICAL, MENTAL & ENVIRONMENTAL DEMANDS:

To comply with the Rehabilitation Act of 1973 the essential physical, mental and environmental requirements for this job are listed below. These are requirements normally expected to perform regular job duties. Incumbent must be able to successfully perform all of the functions of the job with or without reasonable accommodation.

Mobility

Standing

20% of time

Sitting

70% of time

Walking

10% of time

Strength

Pulling

up to 10 Pounds

Pushing

up to 10 Pounds

Carrying

up to 10 Pounds

Lifting

up to 10 Pounds

Dexterity (F = Frequently, O = Occasionally, N = Never)

Typing

F

Handling

F

Reaching

F

Agility (F = Frequently, O = Occasionally, N = Never)

Turning

F

Twisting

F

Bending

O

Crouching

O

Balancing

N

Climbing

N

Crawling

N

Kneeling

N

The salary range is required by the California Pay Transparency Act and may differ depending on the location of those candidates hired nationwide. Actual compensation is influenced by a wide array of factors including but not limited to, skill set, education, licenses and certifications, essential job duties and requirements, and the necessary experience relative to the job’s minimum qualifications.

- This target salary range is for CA positions only and should not be interpreted as an offer of compensation.

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