PetroChina Canada (PCC) is a wholly owned subsidiary of PetroChina Company Limited which is partially owned by China National Petroleum Corporation (CNPC), a state-owned enterprise. CNPC is China's largest oil company and the world's third largest oil company, operating 91 energy-related projects in over 35 countries and regions. PCC has invested billions of dollars in an asset-rich portfolio of upstream, midstream and downstream operations. In Alberta, this includes our MacKay River and Dover oilsands projects, Duvernay Shale Gas and a 50% interest in the Grand Rapids Pipeline. In British Columbia, we hold joint venture interests in the Groundbirch tight gas project and LNG Canada.
PetroChina Canada is recruiting for a detail-oriented and collaborative Invoice Coordinator to join the Finance & Accounting Team in Calgary.
Reporting to the Lead, Transaction Accounting, the Invoice Coordinator will manage invoice receipt, verification, and digital archiving through PCC’s Enterprise Resource Planning (ERP) system.
Accountabilities
The accountabilities of this position include, but are not limited to:
•Manage and maintain the PetroChina Canada’s invoices, expense claim and Accounts Payable e-mail inboxes to ensure timely processing.
•Accurately save and park document headers for invoices and expense claims in SAP.
•Monitor and prioritize rush/critical vendor invoices to ensure timely process and prevent service disruptions.
•Verify and process vendor invoices and employee expense claims in compliance with company policies and accounting standards.
•Review RVP invoices report, identify issues, and coordinate resolutions with vendors/business units.
•Timely coordinate with business units to resolve rejected workflow and re-route for approval.
•Provide RVP system training to new vendor users as required.
•Respond promptly to vendor and internal inquiries regarding payment status and discrepancies.
•Create and maintain vendor master and customer master data in SAP, ensuring compliance with company standards.
•Support master data requester by training new users, answering queries, and resolving issues.
•Manage couriered mail, distributing financial documents to appropriate personnel.
•Run and prepare required weekly reports and distribute to the business units, updating tracking sheets as needed.
•Assist with month-end closing, reconciliations, and audit requests.
Qualifications:
•Secondary School Diploma
•Diploma/ Degree in Office Administration, Finance, Accounting or similar from a recognized and accredited educational institution will be considered an asset.
•Minimum 2-5 years in experience in a related role.
•SAP experience will be considered an asset.
•Good working knowledge of Excel, Word, and Outlook.
•Detail oriented and the ability to maintain high level of accuracy.
•Excellent organizational and time-management skills.
•Effective and efficient problem solving and decision-making skills.
•Demonstrate superior oral and written communication skills.
•Adoption and demonstration of PetroChina Canada Values (Honorable, Unified, Passionate, Accountable).