VISION LANDSCAPES

Office Coordinator

Bonita Springs, FL

Full-time

$37,440-$45,760

About This Job

We are a progressive, cloud-based, high-end Landscape Management Company. We are continuing our growth and searching for a candidate who has previous experience and is seeking the opportunity to be a part of our long-term Team.

Our clients are high net worth individuals and/or they live in communities that maintain stringent landscape management standards. This is not your "normal" Landscape Company. We are professionals, highly educated and we treat our clients with white-glove service and understand and appreciate that they pay a premium for our services.

Essential Duties Include (but are not limited to):

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Oversee and support landscape operations staff and ensure smooth daily functions.

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Handle client communications, manage inquiries, requests, and complaints through phone, email, and CRM (ASPIRE).

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Maintain accurate records, data entry, and cloud-based filing across platforms (Google Drive, SharePoint, OneDrive).

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Order and manage office supplies, PPE, and company uniforms inventory.

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Provide training and maintain SOPs, especially for company software (ASPIRE).

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Support operations with CRM updates, asset tracking, and reporting; assist with errands and shop/irrigation tasks.

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Assist the president with administrative projects, contract organization, and internal communications.

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Support HR functions including payroll backup, onboarding assistance, and documentation for field staff.

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Manage basic IT tasks, including phone/internet issues and device inventory.

Requirements:

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Minimum of high school diploma or GED (Associate’s degree Preferred)

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Previous experience in a related field (Preferred)

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Knowledge of Basic Office Management Procedures

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Excellent customer service skills

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Excellent skills in both oral and written communications

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Able to communicate on the telephone professionally and courteously.

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Excellent interpersonal, communication, and organizational skills

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Highly proficient in Microsoft 365, MS Office, Share Point, and G-Suite (QuickBooks Pro or any Accounting Systems experience preferred)

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Ability to rapidly learn Company specific software (ASPIRE) and intercompany communication software (Trello and Microsoft Teams)

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Bilingual-Spanish (A MUST)

Vision Landscapes is an Equal Opportunity Employer.

Office Coordinator

About This Job

Requirements:

Vision Landscapes is an Equal Opportunity Employer.

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