SOCOTEC Group

Billing Coordinator

LocationMineola, NY
Job TypeFull-time
Salary$49,920-$58,240

About This Job


Company Description

SOCOTEC is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects.

SOCOTEC’s combination of expertise, experience and methods are increasingly recognized as best-in-class fueling significant growth.

SOCOTEC is proud to announce that it has been officially certified as a Great Place to Work by the renowned global authority on workplace culture, Great Place to Work®.


Job Description

This position is responsible for preparing invoices to be issued to clients, updating internal records related to project and collection status and collecting past due invoices. It is also responsible for monitoring the progress of projects. This position will report directly to the Accounting Manager. Responsibilities include, but are not limited to:

Maintaining billing folders for assigned projects with all the appropriate documents including proposals, expenses, third party consultant invoices, and monthly client invoices
Obtain pricing from Proposals/addendums/ change order in order to calculate billings correctly
Researching any unbilled issues for review with accounting manager
Issuing invoices to clients through various channels (mail, platforms, e-mail etc.)
Issuing client account statements monthly
Reviewing account balances to discover outstanding debts or other inconsistencies
Contacting clients regarding initial invoices, past due payments
Updating accounting records with new client information
Sending reminders for payments and contacting clients when assigned
Answering questions and handling inquiries from clients regarding invoices
Reporting on collection activity to accounting department management


Qualifications

Detail oriented and highly motivated, self-starter
Strong computer skills, proficiency with Excel and QuickBooks
Construction experience
Experience using Deltek is a plus
Strong organizational skills
Excellent math ability
Excellent communication skills
Experience with hourly and lump sum billing
Industry experience preferred
Ability to work well with others, meet deadlines and respond to changes in priorities
Previous experience at an A/E Consulting firm is preferred


Additional Information

SOCOTEC offers generous compensation packages including salary, benefits & bonus based upon relevant experience.

All your information will be kept confidential according to EEO guidelines


Hourly Rate: $24-$28/hr


SOCOTEC is an Equal Opportunity Employer.

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