Chinburg

Human Resources Coordinator

Newmarket, NH

Full-time

About This Job

Position Summary: The Human Resources Coordinator provides support in a variety of administrative and operational tasks. The ideal candidate is detail-oriented, highly organized, trustworthy, and passionate about delivering HR initiatives and support with a people-centric approach.

Primary Essential Responsibilities:

General Human Resources:

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Serve as the primary point of contact and employee advocate for general HR-related inquiries and support needs.

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Facilitate end-to-end new hire onboarding process, including pre-employment logistics, coordination and scheduling of orientation, and ensuring timely completion of all post-hire documentation and compliance requirements.

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Maintain employee files and HR data systems to ensure data integrity, accuracy, confidentiality, and compliance, promptly updating organizational changes.

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Provide benefits administration, including enrollments, qualifying life events, carrier updates, and year-round employee communications.

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Coordinate recruitment efforts including preliminary conversations with hiring managers, job posting/refreshing, culture screens, scheduling, and candidate communication.

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Participate in the development and rollout of HR programs and initiatives, such as engagement surveys, policy updates, training events, and recognition programs.

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Provide administrative support to the Senior Human Resources Director and contribute to cross-functional HR projects as needed.

Payroll Administration:

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Manage and process all aspects of bi-weekly payroll in BambooHR with accuracy, confidentiality, and adherence to deadlines.

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Maintain payroll records and respond to employee payroll inquiries in a timely manner.

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Ensure compliance with applicable wage and hour laws and company compensation practices.

Workers’ Compensation & Leave Management:

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Draft and submit First Reports of Injury promptly to the insurance broker and track claim status through resolution.

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Prepare wage statements and documentation required for workers’ compensation claims.

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Collect and track all related documentation, including doctors’ notes, light-duty approvals, and work status updates.

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Assist with annual OSHA 300/300A reporting and maintain accurate injury logs in compliance with OSHA standards.

Workplace Safety & Compliance:

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Collaborate with leadership and safety teams to promote a safe and compliant work environment.

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Support company-wide safety initiatives, training efforts, and communications on health and safety protocols.

Other duties as assigned.

Desired Skills & Abilities:

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Minimum of 3 years of experience in human resources or administrative support within a corporate or office environment; experience in the construction industry is a plus.

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Payroll processing experience is highly preferred.

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Solid understanding of employment laws and HR best practices.

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Proven ability to handle confidential information with a high level of discretion and accuracy.

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Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with HRIS systems, especially BambooHR, is a plus.

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Strong organizational and time-management skills; able to prioritize tasks, multitask effectively, and meet deadlines in a fast-paced setting.

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Excellent interpersonal, verbal, and written communication skills.

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Collaborative and self-motivated, with the ability to work independently and as part of a team.

Other Essential Requirements:

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Regular on-site attendance is required; the standard schedule is Monday through Friday.

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Adherence to all company personnel policies is mandatory.

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Must have a valid driver’s license, reliable transportation, and a driving record that meets company standards.

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Must be able to complete company-required training.

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Occasional travel may be required within New Hampshire, Maine, and Vermont.