HR Compliance & Onboarding Coordinator

We’re looking for an HR Compliance & Onboarding Coordinator who thrives on ensuring new hires are ready to succeed from day one and that compliance standards are consistently met. In this role, you’ll coordinate onboarding from offer acceptance to start date, manage driver qualification (DQ) files, and oversee drug testing programs. You’ll work closely with HR, IT, Safety, Fleet, and leadership teams to streamline workflows, reduce compliance risks, and support scalable operations as RMS Energy continues to grow.

What You’ll Do:

- Own the onboarding checklist from offer acceptance to the first day

- Initiate I-9, background check, and drug screening workflows (ClearStar, DISA, etc.)

- Coordinate new hire communications, emergency contact entry, and system setup in Paycor

- Assign and track equipment needs (laptops, tablets, phones, vehicles, fuel cards, etc.)

- Enter PPE sizes, ensure timely orders, and confirm delivery for in-person training

- Maintain and update the new hire tracker and communicate readiness to IT, Safety, Fleet, and other departments

- Maintain complete and audit-ready DQ files for DOT and non-DOT drivers

- Track medical cards, MVRs, CDLs, and physicals; monitor expiration dates and renewals

- Ensure pre-employment license checks and post-hire compliance follow-ups

- Schedule and monitor drug testing for pre-employment, random, and post-accident testing

- Liaise with drug testing providers and manage result escalation protocols

- Update records and notify HR leadership of compliance concerns

- Standardize workflows for onboarding and compliance tasks

- Proactively identify gaps, delays, or inefficiencies and propose process improvements

- Support offboarding coordination, including termination checklist and asset recovery tracking

The Experience We’re Looking For:

- 2+ years of HR, compliance, or onboarding coordination experience

- Strong attention to detail and ability to manage multiple deadlines

- Proficiency in Microsoft Excel and HRIS/ATS systems (Paycor, Convergence, ClearStar)

- Experience handling confidential and sensitive information

- Ability to work across departments and coordinate complex workflows

- Exceptional communication and presentation skills with the ability to convey complex information effectively

- Excellent organizational, time management, and decision-making skills with the capacity to manage multiple priorities

Additional Requirements:

- High school diploma or GED

- Valid driver’s license with a clean driving record

- Ability to pass a stringent drug screening and background check

- Willingness to travel up to 20% across the U.S.

- Good vision, hearing, and English proficiency for communication and documentation

Bonus Points For:

- Experience with DOT/FMCSA compliance or DQ file management

- Familiarity with DISA or other third-party compliance tools

- Experience in construction, utilities, or other field-based service environments

Why Join RMS Energy:

We’re not just another power services company. We’re a tight-knit, mission-driven team that values safety, teamwork, innovation, and continuous growth.

- Competitive Compensation – Overtime potential and merit-based raises

- Full Benefits – Medical, dental, and vision coverage fully paid for employees, starting the month after hire

- Steady Employment & Career Growth – Be part of a fast-growing company with promotion potential

- 401(k) with Company Match – Traditional & Roth options + free investment guidance

- Top-Tier Equipment – Provided to support you in the field

- Compensated Travel Time plus Per Diem – Earn while seeing new places

- Education Support – Paid training, certifications, and industry memberships

- Generous PTO – Paid vacation, holidays, and sick leave

- Employee Assistance Program – Legal, financial, and mental wellness support

Want to be part of something meaningful?

Apply today and join a team where People, Purpose, and Power come together – your future starts here.

RMS Energy is an Equal Opportunity Employer. We believe diverse teams drive better outcomes, and we’re committed to creating an inclusive environment where all employees feel valued and empowered. For more information about RMS Energy, please visit www.rmsenergy.com.