Compliance Coordinator

EnerMech is seeking a detail-oriented and highly organized HR Compliance Coordinator to join our team. In this role, you will play a critical part in maintaining and ensuring compliance across multiple areas, including HR, HSE, Quality, and Training. The ideal candidate will have experience working with compliance platforms and a strong ability to manage training logistics, personnel records, and regulatory requirements. This is a dynamic position that requires collaboration with various departments and a proactive approach to compliance management.

Job Description:

- Update all compliance records (HR, HSE, Quality, Training, etc.) upon new hire onboarding

- Enter and terminate personnel in compliance platforms including Avetta, Veriforce, and ISNetworld

- Manage OQ Training, HR, HSE, and Quality data across compliance systems

- Schedule and coordinate all HSE and site-specific training, including ISTC, HASC, SWLA Safety Council, and vendor-based training

- Create purchase orders (POs) for training in coordination with the supply chain and receive POs in NAV upon training completion

- Schedule and manage Quality training for all employees

- Maintain training records and set up training venues

- Coordinate all new hire training and training for employees changing positions

- Work with Project Managers and Operations to prepare personnel for job site assignments, including scheduling and recording training

- Organize HSE orientation for all new hires and incoming contractors

- Ensure contractor compliance with EnerMech's minimum requirements, including required site orientations

- Maintain Helipass for all personnel traveling by helicopter

- Coordinate with HR on drug and alcohol testing, background checks, and site-specific medical clearance

- Manage all training records within Workingbird (LMS platform)

- Collaborate with HSE to collect and report platform statistics

- Work closely with the team to compile HR statistics across platforms

- Terminate employee access in all platforms as needed

- Schedule and manage all job-required OQ training

- Maintain current policies and procedures, ensuring alignment with client requirements and business units

- Track and report site hours in compliance platforms in coordination with managers

- Ensure readiness and compliance for all audits in compliance platforms

Requirements:

- Preferable experience with Avetta, Veriforce, and ISNetworld

- Experience working with compliance platforms such as Avetta, Veriforce, and ISNetworld

- Familiarity with HSE, HR, Quality, and OQ training processes

- Proficiency in scheduling and coordinating various types of training

- Ability to manage and maintain training records and LMS platforms (e.g., Workingbird)

- Experience with creating and processing POs, ideally in NAV

- Strong organizational and communication skills to liaise with HR, Operations, and external vendors

- Ability to manage compliance for both employees and contractors

- Understanding of drug/alcohol screening, background checks, and medical clearances for job sites

- Detail-oriented with the ability to handle audit preparation and client compliance requests

- Capable of managing personnel data across multiple systems and ensuring accurate terminations and updates