Front Desk Receptionist/Office Assistant

Job Summary

We are seeking a highly organized and personable Front Desk Receptionist to join our team. The ideal candidate will be the first point of contact for our clients, job applicants, and delivery personnel providing exceptional customer service and administrative support. This role requires proficiency in managing multi-line phone systems, handling clerical tasks, and maintaining an efficient office environment.

Responsibilities

- Answers phones, directs calls to appropriate individuals, and prepares messages.

- Serves as the receptionist for the office, greeting visitors and applicants warmly, ensuring a positive first impression.

- Performs clerical duties including data entry, filing, and completion of simple forms.

- Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.

- Copies, sorts, and files records related to office activities and business transactions.

- Performs routine courier duties including daily mail and package distribution

- Transport bank deposits to designated financial institutions.

- Maintains reception area, break and meeting rooms.

- Manages calendars and schedules appointments.

- Manage office supplies.

- Performs other related duties as assigned.

Qualifications

- Demonstrated customer service experience with a focus on phone etiquette and interpersonal communication.

- Ability to handle confidential information with discretion. (confidentiality agreement required).

- Ability to type at least 45 words per minute.

- Excellent verbal and written communication skills.

- Excellent interpersonal and customer service skills.

- Excellent organizational skills and attention to detail.

- Excellent time management skills with a proven ability to meet deadlines.

- Proficient with Microsoft Office Suite or related software.

- Ability to develop and maintain a positive working relationship with co-workers.

- Transportation and valid driver license required (mileage reimbursement)

Although this is an entry-level position, it presents a dynamic and rewarding opportunity for the right candidate to grow within the organization. You’ll be joining a dedicated accounting team that supports a thriving and expanding group of companies. We provide an excellent health benefits and a 401k plan.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Work Location: In person