Administrative Assistant / Executive Receptionist

Overview:

We are seeking a dedicated and organized Receptionist/Administrative Assistant to join our team. This role is vital in ensuring the smooth operation of our office and providing exceptional service to our clients. The ideal candidate will possess strong organizational skills, a friendly demeanor, and the ability to manage multiple tasks efficiently.

Company Overview:

We are an established industrial parts and services supplier (since 1991) based in Surrey with international operations. As a small, dynamic business, we are looking for a reliable, detail-oriented, and proactive individual to join our close-knit team in an administrative capacity.

Key Responsibilities:

- Answer and direct phone calls and emails; take messages and provide general information

- Maintain and update spreadsheets for accounting and production teams

- Perform A/R duties including invoice generation (Sage experience is an asset)

- Order office supplies and monitor inventory levels

- Handle paperwork for domestic/international shipping, customs forms, and logistics coordination

- Maintain a clean and organized front office space

- Assist with various administrative tasks such as printing, editing, and filing documents

- Support team members with other duties as assigned

Qualifications & Attributes:

- Education: High school diploma required; post-secondary education is an asset

- Experience: Minimum 3 years in an administrative/office role

- Proficiency in MS Office (Word, Excel, Outlook) is necessary

- Strong communication and interpersonal skills

- Excellent organizational skills and attention to detail

- Ability to manage time effectively and prioritize multiple tasks

- Comfort working independently and within a team

- Numeracy skills and high reliability are essential

- Ability to maintain confidentiality

- Multilingual abilities are an asset; all internal communication is in English

Additional Information:

- Working hours Mon-Fri 7.00am to 3.30pm

- This is a non-smoking work environment

- Must currently reside in the Vancouver Lower Mainland area

Additional Compensation & Benefits:

- Bonus pay eligibility

- Full medical benefits package after 6 months

To Apply:

If you meet the above requirements and are looking for a long-term position with a stable, international company, we’d love to hear from you. Please forward your resume. Only shortlisted candidates will be contacted.

Job Types: Full-time, Permanent

Pay: $27.00-$30.00 per hour

Expected hours: 40 per week

Benefits:

- Dental care

- Extended health care

- On-site parking

- Vision care

Education:

- Secondary School (required)

Experience:

- Office work: 3 years (required)

Licence/Certification:

- Driving Licence (required)

Work Location: In person