Executive/Personal Assistant

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Job Description

This is a full-time, on-site role based in Pasadena, TX for an Executive/Personal Assistant. Responsibilities include providing administrative support for executives, managing their schedules, coordinating meetings, and performing a range of clerical and personal assistance tasks. The individual will handle communications, prioritize workflows, maintain organized records, and ensure seamless day-to-day operations for the executives they support.

Job Duties

- Own and manage the schedules/calendars for the Chief Executive Officer/Founder, the Chief Strategy Officer and the Chief Operating Office

- Filter and handle meeting requests for these executives, ensuring that the right people are prioritized at the right time

- Proactively handle lunch orders, planning ahead and knowing what each executive needs before they ask

- Communicate outside of business hours, to ensure each executive is on time, informed and redirected as schedules change

- Book and coordinate travel, domestic and international

- Handle any personal tasks requested by each executive

- Willingly take on any additional duties as requested, while seeking additional ways to make each executive’s life run smoother

Accountabilities/Results/Success for this role

- Ensures that the CEO, COO and CSO are making the biggest impacts possible in their roles by ensuring their time and resources are allocated to working on the most important and urgent strategic priorities for the organization.

Required Qualifications/Skills/Competencies

- Experience in Personal Assistance and Executive Administrative Assistance, supporting 2 or more executives simultaneously

- Exceptional in personal demeanor and appearance

- Strong Communication skills for liaising with internal and external stakeholders

- Proficiency in calendar management and scheduling tasks

- Proficiency in clerical skills, including organization, filing, and correspondence

- Excellent time management and problem-solving abilities

- High level of discretion and professional demeanor

- Proficiency/advanced in standard office software and tools

Benefits

The Complete You

- Health, vision, and dental insurance, life insurance, 401(k) matching, paid time off (PTO), nine paid holidays, 8 hours of volunteer paid time off (VPTO), and maternity and parental leave.

Campus Perks

- Onsite gym with full amenities, walking workstations, free parking, mini mart/snack machines, gourmet coffee machines, multiple indoor and outdoor collaboration areas, huddle rooms, deep workspaces, and lactation facilities.

Company Celebrations

- Quarterly town hall and fellowships, length of service awards where employees receive additional paid time off and bonuses to cover travel expenses for anniversary milestone trips (5, 10, and 15 years).

Empowering You for Success

- Opportunity to participate in customer-focused project management groups (PODs) that help facilitate collaboration and project support, access to company technology stack of Microsoft Office 365 Suite and MS Teams, comprehensive onboarding, on-demand training, regular lunch and learns, supervisor and accountability training, leadership development programs, continuous learning opportunities, and more.

About Pinnacle

Headquartered in Pasadena, Texas, Pinnacle is focused on helping industrial facilities improve reliability performance, resulting in increased production, optimized spend, and improved process safety and environmental impact. Pinnacle bridges the gap between data and reliability decisions by combining reliability engineering expertise with data science and technology. Pinnacle is privately held and has been consistently recognized for its growth by Inc. Magazine, the Houston Business Journal, and more.

Working Environment

- Conditions may include working inside and/or outside. May work around office machinery with moving parts and moving objects. Working near radiant and electrical energy. Working closely with others or working alone. Working extended or irregular hours and travelling by all possible modes of transportation.

Physical Job Requirements

- Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, lift and carry under 30 lbs., and perceive depth.

Tools and PPE Requirements

- Equipment (machines, tools, devices) used in performing the essential job function include but not limited to computers and related equipment, calculators, copiers, fax machines, and telephone.

Limitations and Disclaimer

This job description describes the general job duties, accountabilities and physical requirements associates with the position; it is not an exhaustive list of all the duties, accountabilities, or skills required for the position.

The general job duties, accountabilities and physical requirements associated with the position are subject to modification to reasonably accommodate individuals with disabilities. Some physical requirements may exclude individuals who pose a threat or risk to the health or safety to themselves or others.

This job description neither states nor implies that the listed general job duties, accountabilities, and physical requirements associated with the position are the only tasks expected of an employee. An employee is also required to follow any other job-related instructions and perform any other job-related tasks requested by their supervisor and not in violation of any applicable laws, regulations, or rules.

Requirements are representative of minimum levels of knowledge, skills, and abilities. To perform this job successfully, an employee must possess the abilities and aptitude to perform each duty, accountability, and physical requirement proficiently.

Visa Sponsorship: Employment eligibility to work with Pinnacle in the U.S. is required. This employer will not sponsor any applicants for the following work visa in this job category: H-1B - Cap Subject (Change of Status or Consular Notification). Note that an H-1B Change of Employer is generally not considered to be Cap Subject.

Pinnacle participates in E-Verify, a federal government system used to verify employment authorization and social security number of each new employee.

Pinnacle is an equal employment opportunity employer and does not discriminate based on race, color, national origin, religion, gender identity, sexual orientation, sex, age, disability, veteran or military status, genetic information, or any other characteristic protected by applicable law.