Executive Personal Assistant

Job Post

Title: Executive / Personal Assistant (Confidential) — Aliso Viejo + San Juan Capistrano (Part-Time, 3–5 Days/Week)

Location: Primarily Aliso Viejo, CA, with support at our San Juan Capistrano home as needed (some flexibility for remote tasks) Schedule: 3–5 days/week, mostly weekdays during business hours (flexible) Compensation: $40–$60/hour DOE (or salary option for the right fit) Benefits (eligible): Health insurance, 401(k), paid time off, paid holidays, mileage/expense reimbursement

Overview

We are a busy husband-and-wife team seeking a high-discretion Executive/Personal Assistant to help run life and work with excellence. This role blends executive support, personal support, and light office management. The right person is proactive, highly organized, and takes initiative—someone who anticipates needs, handles details, and follows through without being asked twice.

This is a confidential position requiring exceptional integrity and professionalism.

Responsibilities

Inbox + Communication (core priority)

- Own inbox triage: sort, flag priorities, draft replies, keep threads moving

- Draft professional emails in our voice and handle follow-ups to completion

- Coordinate schedules, appointments, and reminders

Personal Support (approx. 70%)

- Errands, appointments, household tasks, returns, vendor coordination

- Book and manage travel (flights/hotels/cars/itineraries; handle changes fast)

- Keep personal life organized across two locations (Aliso Viejo + San Juan Capistrano)

Business / Office Support (approx. 30%)

- Light office manager duties: vendors, supplies, organization, coordination

- Support administrative needs for our companies as needed

- Bonus (highly valued): bookkeeping support and QuickBooks experience

What “Crushing It” Looks Like

- You’re “in our head”—anticipating needs and making things happen

- Inboxes are clean, priorities are clear, and follow-ups never slip

- Time-consuming errands and details are off our plates

- You take initiative, communicate clearly, and execute quickly

Requirements

- 3+ years experience as an Executive Assistant / Personal Assistant (or similar)

- Extremely high discretion and comfort with confidential information

- Strong writing and communication (email drafting is a big part of the role)

- Exceptional organization, follow-through, and problem-solving

- Valid driver’s license + reliable transportation - Willing to complete background check + drug test

- Tech-savvy (Google/Microsoft tools, calendars, docs/spreadsheets; task tools a plus)

How to Apply

Please send:

- Resume

- A short note including:

- Your availability (which days you can work)

- Hourly rate expectation within $40–$60/hr DOE

- Confirmation you can work in Aliso Viejo + San Juan Capistrano

- 2–3 sentences on how you’ve managed a busy exec’s inbox and priorities

Job Types: Full-time, Part-time

Pay: $40.00 - $60.00 per hour

Expected hours: 25.0 – 40.0 per week

Benefits:

- 401(k)

- Health insurance

- Paid time off

Application Question(s):

- Do you have at least three years of high-level office administrative experience?

Experience:

- Executive administrative support: 3 years (Preferred)

- office administration: 3 years (Preferred)

Location:

- Aliso Viejo, CA 92656 (Preferred)

Work Location: In person