Executive and Personal Assistant

Overview

We are seeking a dynamic and highly organized Executive Assistant to support our President and executive team. to ensure the smooth operation of daily business activities. This role offers an exciting opportunity to be at the heart of a fast-paced environment, providing vital administrative support that drives efficiency and productivity. The ideal candidate will demonstrate exceptional organizational skills, proactive problem-solving abilities, and a positive attitude to help our executives stay focused on strategic priorities. This paid position is perfect for someone eager to contribute to a vibrant workplace while honing their administrative expertise.

Responsibilities

- Manage complex calendars, schedule meetings, and coordinate appointments using tools like Microsoft Outlook Calendar, Microsoft Office, and Google Workspace.

- Prepare, proofread, and transcribe documents, reports, and correspondence with accuracy and attention to detail.

- Organize and plan events, meetings, and travel arrangements to ensure seamless execution.

- Handle multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer service skills.

- Assist with project coordination and meeting preparation by tracking deadlines, preparing agendas, and following up on action items.

- Support personal assistant tasks such as managing personal schedules or errands as needed by executives.

- Proven experience in executive administrative support or personal assistant roles with strong organizational skills.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe, Docusign, and Google Workspace applications.

- Skilled in office management tasks including filing systems, data entry, and clerical work.

- Facilitates communication between 3rd party marketing team and community involvement, social media engagement, and public relations initiatives.

- Prompt almost immediate response to executive directives

- Ability to coordinate multiple projects simultaneously while maintaining attention to detail in a fast-paced environment.

- Experience in customer service to enhance office efficiency. Collaborating with Executive to collect subcontractor and customer information for transfer to billing, AR, & AP

- Serve as a House Manager, coordinating or personally completing services such as organizing storage closets, keeping work areas clean, picking up or dropping off food, dry cleaning, packages, and other items.

- Delegates and oversees vendor tasks for property management including landscaping, vehicle maintenance, cleaning services, and other similar tasks..

- Performs other similar duties as required.

Pay: $57,923.63 - $67,735.98 per year

Benefits:

- 401(k) matching

- Dental insurance

- Employee discount

- Health insurance

- Life insurance

- Paid time off

- Vision insurance

Application Question(s):

- Are you available to work extended hours during peak demand?

- Do you live within 30 miles of Haverhill, Massachusetts?

Education:

- Bachelor's (Preferred)

Experience:

- Personal Assistant or Executive Assistant: 3 years (Required)

License/Certification:

- Drivers License (Required)

Work Location: In person