Executive Assistant

Company Overview Nikkiso Clean Energy & Industrial Gases is a leading provider of cryogenic pumps, heat exchangers, process systems, services, and solutions for the LNG and industrial gases industry.  We are a subsidiary of Nikkiso Company Ltd, a leading industrial manufacturer headquartered in Tokyo, Japan, with over $1.5B in annual revenue, 8000 + employees worldwide, and publicly traded on the Tokyo Stock Exchange.

Nikkiso Cryogenic Services (NCS) is an industry leader in the provision of services to the industrial gas and air separation industries, enhanced oil recovery operations, marine, clean energy, and alternative fuels markets. Boasting a vast portfolio of innovative solutions, cutting-edge technology, and expert services, the company stands tall as a go-to service provider for a wide range of clients. The company has carved a niche for itself in the market with its consistent delivery of top-tier services that are tailored to meet the specific needs of each industry. Our products have been instrumental in enabling customers to realize safer, greener, and more sustainable operations. From liquefied natural gas (LNG) systems to industrial gas equipment, every product is designed and manufactured with the utmost consideration for safety and environmental sustainability.

Nikkiso Cryogenic Services is not just a leading service provider to a range of industries, but also a champion of safer, greener operations. Its products and services are designed to meet the dual objectives of operational efficiency and sustainability, helping clients achieve their goals while minimizing environmental impact.

At Nikkiso, you will be part of a global leader in cryogenic and energy solutions, working alongside visionary leaders and high-performing teams. This role offers a unique opportunity to influence executive effectiveness, contribute to strategic initiatives, and grow within an innovative, international organization.

Job Overview

Nikkiso Cryogenic Services is seeking an exceptional Executive Assistant to serve as a strategic partner to the President and Executive Leadership Team. This is not a traditional administrative role—it is a high-impact position at the center of executive operations, designed for a proactive professional who anticipates needs, drives organizational efficiency, and enables leadership to focus on strategic growth and innovation.

The ideal candidate is highly organized, intellectually curious, and comfortable operating in a fast-paced, global environment. With impeccable judgment, discretion, and communication skills, the Executive Assistant will play a critical role in shaping the effectiveness of our leadership team and the success of our organization.

This position is based at our Huntington Beach, California location.

Responsibilities Executive & Administrative Leadership Support

- Serve as a trusted partner to the President and Executive Team, managing complex calendars, priorities, and workflows.

- Coordinate domestic and international travel, including detailed itineraries and logistics.

- Prepare, edit, and manage executive-level correspondence, reports, presentations, and briefing materials.

- Maintain highly confidential files and sensitive information with the utmost professionalism and discretion.

- Conduct research and compile data to support executive decision-making and strategic initiatives.

Strategic Communication & Stakeholder Management

- Act as a primary liaison between executives and internal/external stakeholders, including senior leaders, customers, and partners.

- Manage high-level communications, including drafting emails and correspondence on behalf of executives.

- Facilitate communication across departments to ensure alignment on priorities and initiatives.

- Organize and support executive meetings, ensuring agendas, materials, and follow-ups are executed effectively.

- Manage high-level communications, including drafting emails and correspondence on behalf of executives.

- Facilitate communication across departments to ensure alignment on priorities and initiatives.

- Organize and support executive meetings, ensuring agendas, materials, and follow-ups are executed effectively.

Project & Initiative Coordination

- Support planning and execution of key organizational projects and initiatives.

- Track milestones, deadlines, and deliverables; proactively follow up to ensure progress.

- Coordinate cross-functional collaboration across departments and teams.

- Prepare status reports, dashboards, and executive summaries as required.

Event & Global Meeting Management

- Plan and manage executive meetings, company events, and conferences (domestic and international).

- Oversee logistics, vendor coordination, budgets, and execution.

- Anticipate and resolve issues to ensure seamless event delivery.

- Travel as needed to support executive priorities and organizational initiatives.

Office & Operational Management

- Oversee office operations, vendor relationships, and administrative processes.

- Implement and maintain efficient office policies and procedures.

- Ensure a well-organized, productive, and professional office environment.

Financial & Strategic Support

- Assist in preparing financial reports, summaries, and documentation for executives.

- Support strategic planning initiatives and special projects.

- Conduct stakeholder analysis and prepare executive-level briefs.

- Provide data-driven insights to support leadership decision-making.

Professional Growth & Continuous Improvement

- Stay informed on industry trends, best practices, and emerging tools.

- Pursue ongoing professional development and training opportunities.

- Continuously refine processes to enhance executive effectiveness and organizational performance.

Experience

Qualifications

- Minimum of 5 years of experience as an Executive Assistant or in a comparable executive support role.

- Proven experience managing complex calendars and coordinating domestic and international travel.

- Strong background in preparing executive-level documents and presentations.

- Demonstrated ability to manage multiple projects simultaneously with accuracy and efficiency.

- Experience working with senior leaders, external partners, and vendors.

- Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

Work Environment & Physical Requirements

- Office-based role at Nikkiso Cryogenic Services headquarters with occasional global travel.

- Ability to perform standard office tasks, including typing, filing, and operating office equipment.

- Ability to lift light office materials and perform routine physical activities associated with an office environment.

Salary range: $70,843 - $125,370

EEOC Statement

Equal Opportunity Employer/Veterans/Disabled

Nikkiso Clean Energy & Industrial Gases Group companies are proud to be equal opportunity employers. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.