Executive Assistant/Office Manager

OBJECTIVE

The Executive Assistant will primarily support the COO and provide additional support to executive team members as directed.

ESSENTIAL DUTIES & RESPONSIBILITIES

· Heavy calendar management including scheduling meetings, conference calls, travel and annual events with internal and external clients.

· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf

· Maintaining comprehensive and accurate data

· Be able to take detailed messages to executives and employees

· Prepare for executive meetings in advance including printing of materials for all meetings, texting conference call numbers and codes for conference calls and sending out meeting reminders, when necessary.

· Organize, prepare and manage expense reports monthly for executives

· Manage ordering and stocking of office supplies, coordinating facilities requests and other general office duties.

· Communicate professionally with internal and external employees, customers, vendors, board members as well as various business contacts.

· Create, modify and maintain presentations, documents or spreadsheets, as requested.

· Reserve hotel rooms, transportation services and meeting arrangements for employees and corporate events.

EXPERIENCE

- Excellent verbal and written communication skills required

- Microsoft Office programs experience required

- Problem-solving and decision making

- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects

- Flight, transportation, hotel reservation experience required

Job Type: Full-time

Benefits:

- 401(k)

- Dental insurance

- Employee assistance program

- Flexible spending account

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Parental leave

- Vision insurance

Work Location: Hybrid remote in Fort Worth, TX 76116