Executive Assistant

Company Overview:

Summit Line Construction is headquartered in Heber City, Utah with additional Utah locations in Draper and Provo. You can also find us in Northern California, Reno, Las Vegas and Phoenix. We offer our team members competitive pay and benefits, rewarding work, growth opportunities, and a constructive and collaborative work environment.

Job Summary:

Summit Line is currently seeking an Executive Assistant to join our Utah team! The Executive Assistant will directly support multiple executives (3 – 4 VP+) schedules, coordinate with internal and external stakeholders, provide logistical and travel support, and work on operations-related projects.

Key Responsibilities:

- Maintain an accurate and detailed executive calendar; manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts

- Manage all travel scheduling and arrangements, such as lodging and transportation

- Manage tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments

- Organize internal and external meetings, including logistical and substantive preparation

- Ensure consistent and efficient interaction with employees across the organization; demonstrate poise and tact under pressure and handle matters with sound judgment and confidentiality

- Provide special project leadership and support as needed

- Conduct preliminary research on a variety of topics; draft materials as needed

- Manage and execute company events as assigned (Safety & Leadership Conference, Leadership offsite, etc)

- Perform any other relevant duties as assigned

Qualifications:

- Bachelor’s degree is preferred but not required

- 7+ years of relevant experience in an Executive Assistant or similar role, ideally within a related industry

- Must have strong proficiency with Microsoft Office, specifically Outlook, Power Point, and Excel

- Must have experience with domestic and international business travel arrangements, coordinating meetings, and tracking credit card and other expenses

- Detail-oriented, organized with proven ability to successfully multi-task

- Experience managing communication plans, emails, executive schedules, and leading highly sensitive and confidential projects

- Positive, flexible, and tenacious attitude

- Outstanding interpersonal skills and proven ability to work with high-profile individuals

- Experience managing complex event logistics10 – 15% travel

- Must undergo a background check and drug test(s)

Benefits:

We offer an extremely competitive and comprehensive benefits package including:

- PTO that starts accruing DAY 1

- 401K Immediate Vesting; employer match starting same day

- Several medical plans to choose from

- Dental Plan and Vision Plan

- Life insurance, short term & long-term disability

- Paid Holidays

- Pet Insurance

- Employee discounts, EAP and Wellness Program

- Identity Theft Protection and so much more!