Executive Assistant

Join the Clean Energy Revolution

Become an Executive Assistant at Southern California Edison (SCE) and build a better tomorrow. In this job, you’ll high level administrative support to the Vice President, Local Public Affairs and two Directors. The role manages complex executive calendars, coordinates internal and external meetings, and performs a wide range of administrative and operational tasks to ensure efficient office operations. This role requires discretion, sound judgment, and the ability to manage multiple priorities. This position regularly interacts with senior executives, government officials, and community stakeholders, requiring strong communication skills and a high degree of professionalism. As an Executive Assistant, your work will help power our planet, reduce carbon emissions and create cleaner air for everyone. Are you ready to take on the challenge to help us build the future?

Responsibilities

- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, presentations and other documents.

- Organizes and maintains databases, libraries, and knowledge repositories, implementing systems to enhance accessibility and efficiency in accessing research materials and reports.

- Takes ownership of planning and executing meetings, ensuring seamless logistics, agenda preparation, taking notes, action item tracking and monitoring, and coordination of attendees' schedules.

- Utilizing business software and Artificial Intelligence to draft correspondence, create reports and presentations, and ensure timely follow-up on action items. As directed, prioritize and route correspondence effectively.

- Oversees the preparation of expenditure approvals and purchase orders for general office procurement needs, ensuring compliance with budgetary guidelines and financial regulations. Ensures preparation and dispatch of all incoming and outgoing executive mail and confidential documents.

- Provides well-researched data and analysis including but not limited to project planning, resource allocation, and special initiatives.

- Collaborates with cross-functional teams on special projects requiring in-depth research and analysis, providing valuable insights to drive project success.

- Handles sensitive and proprietary information while maintaining a high degree of confidentiality and professionalism.

- A material job duty of all positions within the Company is ensuring the protection of all its physical, financial and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, confidential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity.

Minimum Qualifications

- Four or more years of experience performing advanced administrative, secretarial, and clerical functions.

Preferred Qualifications

- Experience with Microsoft Office Suite.

- Experience navigating and managing SharePoint sites, document libraries and file organization systems.

- Experience with Excel to track projects, deliverables, or executive priorities.

- Experience developing and formatting PowerPoint presentations.

- Experience using Monday.com, Salesforce, or similar project management platforms to support budget tracking and invoice processing.

- Experience processing executive level expense reports and credit card reconciliations.

- Experience processing purchase orders, invoices, and requisitions in SAP or similar financial systems, ensuring compliance with company policies.

- Experience coordinating department-wide team meetings, events and logistics.

- Experience managing and prioritizing multiple, complex executive calendars, including coordination with internal and external stakeholders.

- Experience serving as an Executive Assistant

- Previous administrative experience supporting executive leadership or senior management teams.

- Experience working in the utility industry or in a highly regulated, externally facing environment (e.g., public affairs, government relations, corporate communications).

Additional Information

- This position’s work mode is hybrid. The employee will report to an SCE facility for a set number of days with the option to work remotely on the remaining days. Unless otherwise noted, employees are required to work and reside in the state of California. Further details of this work mode will be discussed at the interview stage. The work mode can be changed based on business needs.

- Visit our Candidate Resource page to get meaningful information related to benefits, perks, resources, testing information, hiring process, and more!

- Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

- Relocation does not apply to this position.

- This position requires testing and applicants who are identified to continue through the selection process will be invited to test via email. Reference our Information Guides for the following tests: (EEI BCAB Test #5206). Candidates who have previously passed these assessment(s), in some cases, may not need to retest again for this position.

About Southern California Edison

The people at SCE don't just keep the lights on. Our mission is so much bigger. We’re fueling the kind of innovation that’s changing an entire industry, and quite possibly the planet. Join us and create a future with cleaner energy, while providing our customers with the safety and reliability they demand. At SCE, you’ll have a chance to grow personally and professionally, making a real impact in Southern California and around the world.

Southern California Edison is a proud Equal Opportunity Employer, including disability and protected veteran status.

We are committed to ensuring that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodations at AskHR@sce.com or (626) 302-3456 and select option 2.