Executive Assistant (Bilingual - Chinese/English Preferred)

Job Title: Executive Assistant – Solar Industry Location: Irvine, CA Department: Administrative Reports To: Executive Vice President (EVP/US Head) Job Type: Full-Time

About Imperial Star Solar

Imperial Star Solar is a U.S. solar manufacturer based in Houston, Texas, where we make reliable, American-made modules for developers and EPCs. Our advanced 2 GW facility supports domestic production and helps our partners maximize IRA incentives and minimize risk.

With over a decade of Tier-1 manufacturing experience and Fortune 500 partnerships, we control every step—from high-quality wafers and cells to modules—across 6 GW of global capacity. Our global team of 1,500+ professionals ensures strict quality and reliability.

Product Suite

We deliver PERC modules with anti-PID technology and tailored warranties for residential, commercial, and utility-scale projects. We also offer advanced solar technologies to meet evolving market needs—because every installation deserves the right solution.

Team & Culture

We build with grit and precision—empowering every employee to drive progress and set industry standards. Together, we grow with transparency and respect, supporting each other at every step. Proudly American and proudly independent, we equip our team to make a real difference—not just in solar, but in building energy independence for our communities.

Role Description: We are seeking an organized and proactive Executive Assistant to provide comprehensive administrative support to our solar leadership team. The Executive Assistant will be in charge of, but is not limited, to maintaining a plethora of administrative accounts, conducting research on solar industry trends, coordinating events and calendars, and completing ad hoc tasks.

Administrative & Executive Support:

- Provide high-level administrative support to executives, including calendar management and meeting coordination.

- Attend industry meetings or events as needed, taking notes and summarizing key points for executives.

- Handle confidential documents, ensuring they remain secure.

- Process invoices, expenses, and other financial documentation.

Logistics & Event Coordination:

- Support the marketing team in exhibition-related tasks and manage daily tasks at exhibitions.

- Plan and organize team members' travels, ensuring cost-effective and convenient itineraries.

- Assist in the coordination and organization of internal and external events or meetings.

Document & Communication Management:

- Assist in preparing reports, presentations, and documentation related to solar projects.

- Process documents based on provided instructions, including template setting, translation, and formatting.

Research & Industry Trends:

- Conduct research on solar industry trends, updates, and best practices

- Perform all other duties as assigned due to changing needs of the team or company

< Requirements>

- Bachelor’s degree in Business Administration or related field. Master degree or higher is a plus but not required

- Minimum of 3 years experience as an executive assistant or similar role

- Ability to analyze data, identify trends, and leverage data to make data-driven decisions

- Ability to handle confidential information with discretion

Available to work on-site at the Irvine, CA office

- Detail-oriented with strong organizational skills

- Strong analytical and problem-solving skills

- Fluency/conversational Chinese is a plus but not required

- Excellent written and verbal communication skills

- Strong listening and response skills

- A courteous and customer-centric approach to your work

- Thrive to be a vital contributor to a rapidly growing company

- Ability to embrace change and think conceptually

- Proficient in software: Microsoft and Google Suites, particularly Word, Excel, and Powerpoint

Benefits

- 17 days of accrued Paid Time Off (PTO) annually

- Comprehensive Health Insurance Coverage – including dental and vision

- Up to 3% 401k matching

- Free access to Recreation Center with ping pong tables and foosball

- Free access to Fitness Center

- Paid parking for parking structure

- Leisure Travel Discounts for Car Rental/Hotels/Flight

Access to LifeMart discounted shopping portal through ADP

Join Imperial Star and lead our sales team as we continue to innovate, expand, and shape the future of solar energy!