Senior Administrative Assistant (Mandarin Chinese Req)

Overview

We are seeking an experienced Administrative/Human Resource Assistant to join our team. The ideal candidate should possess a bachelor's degree, be fluent in both English and Chinese, and have 3-5 years of relevant work experience. Strong communication skills, attention to detail, and a high level of responsibility are essential for this role.

You will be working closely with a variety of department Managers across the organization – including executive office and reports to the Director of General Office. Successful candidates are those that thrive on the challenges and rewards of working in a high-growth environment and are passionate about creating an inviting and inspiring environment by providing superior service to employees.

Energetic professional who does not mind wearing multiple hats as ad hoc projects will be assigned and able to work independently with little or no supervision. Well organized, flexible, accountable and enjoy the operational challenges of supporting an office of diverse people.

Roles and Responsibilities

- Creating/contributing efforts in cultivating successful and vibrant work culture

- Provide comprehensive administrative support to the team and management

- Act as a liaison between English-speaking and Chinese-speaking team members, ensuring effective communication.

- Resource for employees throughout the employee lifecycle (partnership with PEO)

- Collaborate with hiring Managers to meet hiring goals: recruiting/head hunting, creating job descriptions, scheduling interviews, create and deliver offer letters, and compensation plans

- Manage onboarding and separation processes, employee recognition programs etc

- Advise and support Managers in performance management and employee relations matters

- Manage and coordinate meetings, appointments, and travel arrangements.

- Maintain Company compliance in tandem with PEO regarding labor laws

- Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law

- Handles all discipline and termination of employees in accordance with company policy, and constructive and timely performance evaluations

- Creating, editing, and managing company handbook, operations policies and procedures

- Assist in the organization and execution of company events and conferences

- Prepare and proofread documents, reports, and presentations

- Responsible for developing and implementing HR policies by setting up procedures and standards to guide the operation of the office

- Ensure that results are measured against standards, while making necessary changes along the way under the leadership of CEO

- Handle incoming and outgoing correspondence, including emails and phone calls

- Maintain and update records, databases, and filing systems

- Monitor office supplies and reorder when necessary

- Collaborate with other departments to facilitate cross-functional projects

- Ensuring office financial objectives are met by preparing annual budget for HR, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise

- Perform other administrative/HR tasks and special projects as assigned

Qualifications/Requirements

- Bachelor's degree in a relevant field

- Fluent in both English and Chinese (written and spoken)

- 3-5 years of administrative/HR assistant or related experience

- Strong organizational and multitasking abilities

- Demonstrated professionalism and a strong sense of responsibility

- Detail-oriented and able to maintain a high level of accuracy

- Proficient in using Microsoft Office Suite and other relevant software

- Thorough knowledge of employment-related laws and regulations

- Exceptions attention to detail and organizational skills

- Excellent time management skills with a proven ability to meet deadlines

- Strong analytical, negotiations and conflict resolution skills

- High degree of professionalism, confidentiality, and integrity

- History of working effectively in a team environment while juggling multiple priorities in a thriving fast pace environment

- Ability to work with limited supervision is key and able to exercise sound judgment

- Excellent verbal and written communication skills

- Be available by phone outside of core business hours when needed

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Language:

- Chinese (Required)

Ability to Commute:

- Houston, TX 77056 (Required)

Work Location: In person