Document Control Technician

Project Management Office / Corporate Services

This position is not eligible for recruiting or sourcing by outside parties.

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Mesa seeks a Document Control Technician with the following skills, knowledge, and abilities:

- Work Location is Hybrid/Remote. It is desired that the candidate be within 2 hours of the Merrillville, IN area. If not in this area, the candidate must be willing and able to travel upon request.

- Possess strong verbal and written communications skills. Ability to coordinate with and interface with client personnel, engineers, and colleagues.

- Possess strong organizational skills. Ability to handle large volumes of hard copy documents and electronic files.

- Possesses strong interpersonal skills to build relationships and work effectively with clients, peers, and affiliates.

- Possesses strong skills in Microsoft Word, Access, and Excel.

- Possess willingness to develop, promote and comply with Mesa safety requirements.

- Possesses ability to understand and implement client and Mesa processes/procedures with regards to document control.

Education/Experience:

- Associates Degree in Business or Technology with 5+ years and or 4-year degree with 3+ years’ experience. Experience in the Utilities or Oil-Gas, heavy refineries a plus.

Responsibilities:

- Maintains, organizes, and updates documents in electronic drawing management systems. Familiarity with Meridian required; AutoDesk Vault and AutoCAD, Microsoft Office 365 and SharePoint required.

- Provides on-time and on-budget, complete administrative and analytical support in relation to engineering document services.

- Demonstrates adherence to client-driven engineering document services policies, procedures, standards, and guidelines.

- Provides services for engineering document requests.

- Communicates document requirements and client standards to the engineering team.

- Performs collection, entry, and distribution procedures as required.

- Ensures document transmittals by others are accurate and complete.

- Utilizes interpersonal skills in maintaining balance with all party’s requirements and priorities.

- Proactively communicates with vendors Document Control Specialists and internal teams to manage workload and project requests.

- Contributes to the development of department policies including documentation, storage, and organization policies.

- Initiates corrective action for continuous improvement of efficiency and customer service.

- Performs quality assurance and quality control of engineering documents.

- Performs periodic archiving and audits to maintain document repository standards.

- Investigates compliance as necessary.

- Support of engineering documents with verification of document accuracy through audits.

- Demonstrated proficiency in analyzing data, problem identification and resolution, and ability to generate clear/concise reports indicating key issues.

- Intimate working knowledge of Meridian, AutoDesk Vault and AutoCAD, Microsoft Office 365 and SharePoint required.

- Strong communication and organization skills both verbal and written.

- High attention to detail.

- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

- Ability to work on multiple tasks and prioritize work.

- Must be willing to work extended hours as necessary.

- Ability to work cross-functionally as a team.

- Must have the authorization to work permanently in the US.

- Work Location is Hybrid/Remote but it is desired that the candidate be within 2 hours of Merrillville, IN. If not located within 2 hours of Merrillville, IN, the candidate must be able and willing to travel once a month to the client’s office if requested.

Notice to External Search Firms: Mesa Associates, Inc. and its subsidiaries do not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Mesa Associates, Inc. Talent Acquisition engages with approved search firms directly for specific hiring needs.

Experience

Required

- 3 - 5 years: Associates Degree in Business or Technology with 5+ years and or 4-year degree with 3+ years’ experience. Experience in the Utilities or Oil-Gas, heavy refineries a plus.

Education

Required

- Associates or better in Business Administration or related field

- Associates or better in Engineering Technology or related field

- Bachelors or better in Engineering Technology or related field

Licenses & Certifications

Preferred

- Project Mgmt Prof (PMP)

Skills

Required

- CAD

- Microsoft Office

Preferred

- Microstation

Behaviors

Required

- Enthusiastic: Shows intense and eager enjoyment and interest

- Team Player: Works well as a member of a group

- Dedicated: Devoted to a task or purpose with loyalty or integrity

- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Preferred

- Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals

- Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work

- Self-Starter: Inspired to perform without outside help

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.