Bilingual Office Administrator

Job Title: Office Administrator

Job Summary

The Office Administrator is responsible for managing daily office operations, supervising the office maintenance and janitorial team, and ensuring a clean, organized, and efficient workplace. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate must be bilingual and able to support administrative and HR-related functions.

Key Responsibilities

Office Management

- Handle daily office operations, including reception duties, phone calls, emails, and general correspondence.

- Maintain office files, documents, and records (both physical and digital).

- Manage office supplies, inventory, procurement, and purchasing.

Janitorial Team Supervision

- Oversee janitorial staff to ensure cleanliness of offices, breakrooms, and common areas.

- Arrange daily and weekly janitorial schedules and monitor task completion.

- Track hygiene and cleaning supply inventory and place orders as needed.

HR & Administrative Support

- Assist HR by collecting employee feedback and communicating it to appropriate departments.

- Help post and distribute administrative notices and company communications.

- Maintain and update the company’s annual calendar (holidays, events, deadlines).

- Support planning, preparation, and setup for company events and activities.

Compliance & Coordination

- Ensure office operations follow company policies and procedures.

- Collaborate with management and other departments to support business functions.

General Administrative Duties

- Assist with preparing reports, presentations, and internal communications.

- Provide support for special projects and operational needs as assigned.

Qualifications

- Must be bilingual (English/Spanish preferred).

- High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.

- Proven experience in office administration or a similar role.

- Strong organizational, time management, and multitasking skills.

- Excellent written and verbal communication skills.

- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.

- Ability to work independently and as part of a team.

- Professional demeanor with strong interpersonal skills.

Preferred Skills

- Knowledge of office management procedures and basic accounting.

- Experience with scheduling software and database management.

- Strong problem-solving abilities and attention to detail.

Work Schedule

- Monday to Friday, 6:30 AM – 3:30 PM

Pay: $20.00 - $22.00 per hour

Expected hours: No less than 40.0 per week

Benefits:

- 401(k)

- Health insurance

- Paid time off

Work Location: In person