Office Administrator

Office Administrator-Lethbridge North County Potable Water Co-op (LNCPWC)

Lethbridge, AB Full-time, Permanent

We are looking for an Office Administrator to join our team and manage the day-to-day operations of the Lethbridge North County Potable Water Co-op (LNCPWC). LNCPWC is a not-for-profit potable water Cooperative made up of approximately 700 rural members, led by a board of Directors. The Office Administrator will report directly to the Executive committee and be answerable to the Board.

Our ideal candidate will be local to Lethbridge area. They will be self-starting and not afraid to jump in to manage and organize the Cooperative. We are looking for someone with a positive attitude, a quick learner, is highly professional and prepared to learn the Alberta Water Act and the Potable Water Regulation and gain complete understanding of the water licensing parameters. In addition, they are an excellent communicator, acting as the liaison for the Board and to our members, as well as external parties including municipal and provincial governments. They will keep an open mind and practice adaptability to take on other duties as they arise and will work under minimal supervision.

An outline of the Office Administrator’s tasks include:

Responsibilities:

· Oversee the day-to-day operations of our office including accounting, administrative, financial and operational tasks

· Exceptional bookkeeping skills: Manage accounts receivable, accounts payable, payroll, ROE, T4, GST rebates, and monthly invoicing/statement distribution functions.

· Act as the administrator of the online banking system; prepare monthly EFT receivable and payables file to ensure prompt collections and payments as approved by the Board.

· Report interim financials to the Board of Directors monthly, or as requested by the Board.

· Work closely with the external auditor each year to ensure smooth preparation and completion of the annual financial audit.

· Preparation and processing of the corporate Annual Returns.

· Maintain accurate, organized and up-to-date member records.

· Answer incoming calls and emails, responding to member requests as they arise such as water unit transfers, account inquiries, location transfer requests or new construction projects.

· Assist the operations department as needed.

· Read rural maps, analyze crossing agreement requests and prepare crossing agreements.

· Oversee monthly Board meetings, prepare Board packets for distribution, set up and take down of meetings as requested. Attend other meetings as required by the LNCPWC Board.

· Maintain an efficient and organized filing system, paper and electronic, as to day-to-day administration

Requirements:

· Office administration with accounting certification or equivalent years of experience.

· 5+ years experience in office administration/office management

· 5+ year’ experience in accounting including full-cycle bookkeeping and financial statement preparation

· Must be an excellent written and verbal communicator

· Must be proficient with computers including software such as QuickBooks Online, Excel, Word, email, online banking and other programs as required.

· Experience in public utilities would be considered an asset

· Able to pass credit, criminal and employment verification checks

Job Type:

Permanent Monday to Friday; 9 am to 3 pm, part to full-time hours. Hours are dependent on the capacity and efficiency of the Office Administrator.

Salary:

Salary is commensurate with experience

Benefits:

Health Benefits paid up to a maximum of $150.00 monthly commencing 3 months after date of hire

If you are interested in this position, please send us your resume along with a short cover letter. We thank all applicants for their interest; however, only those selected for further consideration will be contacted.

Application Deadline: December 17, 2025

Job Types: Full-time, Part-time, Permanent

Pay: $20.00-$30.00 per year

Benefits:

- Casual dress

- Dental care

- On-site parking

- Vision care

Work Location: In person