Bid Coordination Manager

We are Generac, a leading energy technology company committed to powering a smarter world.

Over the 60 plus years of Generac’s history, we’ve been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.

The Bid Coordination Manager is responsible for supporting and coordinating with the Energy Systems Regional Sales Managers throughout the entire bidding process. This role involves managing bids and proposals in response to awarded contracts and requests for proposals. Additionally, it includes monitoring active projects to identify potential bidding opportunities.

Major Responsibilities

- Drive sales in assigned territory through outbound efforts to engage, grow and retain customers

- Maintain comprehensive and accurate bid documentation, including bid files, communication records, and pricing information.

- Coordinate bid activities from opportunity qualification through to submission.

- Maintain bid schedules, monitor deadlines, and ensure deliverables are completed on time.

- Support the creation and formatting of bid documents and templates.

- Oversee and monitor projects through various bidding platforms to assist Regional Sales Managers in quoting projects.

- Collaborate with internal stakeholders, such as sales, operations, and subject matter experts, to gather information and develop effective bid strategies.

- Coordinate and facilitate bid review meetings, ensuring key stakeholders can provide input and address any concerns or issues.

- Monitor business activity and pipeline information within a CRM or other system, including running reports and monitoring project status.

- Review and facilitate discount requests (e.g., smart pricing discounts and quarterly promotions).

- Establish connections with contractors to identify awarded projects and their recipients.

Minimum Job Requirements

- Bachelor’s degree in business administration or related field, or equivalent experience.

- 1 year of experience as a bid manager, proposal manager, or similar role.

- Experience in managing bids for complex projects or large-scale contracts.

Knowledge / Skills / Abilities

- Demonstrated success in winning bids through effective proposal management.

- Strong understanding of the bid lifecycle, proposal writing, development, and contract negotiation.

- Strong project management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple bids simultaneously.

- Being well acquainted with the local market, contract laws and regulations.

- Proficiency in using bid management software and MS Office.

- Ability to implement budgetary and cost-control measures with solid negotiation and persuasive skills.

- Attention to detail and high accuracy in bid preparation and review.

- Excellent interpersonal skills with internal and external customers.

- Must be team oriented and self-directed.

- Ability to work and communicate well with others.

- Excellent written and verbal communication skills, with the ability to present complex information clearly and persuasively.

Preferred Job Requirements

- Bachelor’s degree in business administration or related field.

- 3+ years of experience as a bid manager, proposal manager, or similar role.

- Experience in managing bids for complex projects or large-scale contracts.

Physical Demands

: While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel.

“We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.”