Bid Coordinator

Position:

Wolf Line Construction is looking for a dedicated Bid Manager to work with and support the Business Development team in the Charleston Office. This position is responsible for leading the responses to all RFP’s, RFI’s, and pre-qualifications.

Job Duties/Responsibilities:

- Review and understand the details and submittal requirements for proposal

- Oversee all aspects of proposal preparations, ensuring quality, and timely submittal.

- Communicate, collaborate, and track deadlines for project submittals and follow through with the project team to completion

- Quarterback the team through all proposal activities

- Maintain tracking spreadsheet of all bid information and report weekly during bid reviews with staff

- Communicate with management team during the procurement process to ensure requirements are being met accurately

- Communicate and coordinate with project team regarding upcoming projects, pre-bid meetings and bid submittals

- Coordinate incoming bid requests and team assignments for bid preparation and track to completion

- Responsible for the organization and final presentation of bid documents.

- Identify new business opportunities by monitoring public and private sector tender portals, to include grant funding websites

- Ensure compliance with client requirements, regulations and industry standards

- Conduct post-bid analysis and debrief sessions to identify areas of improvement and implement lessons learned for future bids

- Continuously refine and improve bid-processes, templates, and best practices to enhance efficiency and effectiveness

- Stay updated on industry trends, market insights and emerging best practices in bid management

- Contact suppliers/vendors for pricing on proposals

- Delegate and assign tasks as needed, follow up to ensure completion

- Prepare bid submittals neatly, professionally and in a timely manner

- Additional duties as requested

Qualifications:

- Construction industry experience and knowledge required; Utility Construction Services preferred

- Bid Proposal experience required

- Superb written and verbal communication skills

- Strong interpersonal skills

- Excellent analytical and problem-solving skills

- Previous bid /estimating roles in a fast-paced construction environment,

- Military experience may be considered in place of job experience.

- Ability to work on a team and be able to communicate, follow directions and help others as needed

- Dependable and possess ability to adhere to daily work schedule

- Communicate and interact with internal employees, colleagues, and clients in a professional and timely manner

- Proven business and excellent technical writing skills

- Excellent computer skills beyond basic Word, PowerPoint, and Excel

- Ability to work and think independently to prioritize work to meet deadlines

- High school diploma or GED

- Travel to different job sites as required throughout the USA

Education:

- Bachelor’s degree in Business Administration, Marketing, English, Communications, Journalism, Technical Writing, required; OR two (2) or more years of experience in one or more of the following: proposal related, writing, marketing and communications, project management, or sales experience with a high school diploma or GED, required