AP Specialist

Position: AP Specialist Location: Buffalo, NY Compensation: $21 - $24 per hour

What We Are Looking For

The AP Specialist will be responsible for recording vendor invoices and ensuring compliance with company policies and industry regulations. The ideal candidate will have strong numerical skills, excellent attention to detail, excellent multi-tasking skills, and the ability to communicate effectively with both customers and internal stakeholders.

What You Will Do

- Collaborate with colleagues to streamline accounts payable processes and improve efficiency

- Review, verify, and process invoices for accounts payable, ensuring timely payment of vendor invoices and adherence to company policies

- Assist with preparation of weekly check run

- Assist in tracking and managing accounts payable by preparing aging reports and following up past due vendor invoices

- Collaborate with other departments to resolve any payment, billing, or financial discrepancies, providing clear and effective communication

- Assist in maintaining and updating accurate records of financial transactions, including filing invoices, receipts, and other relevant documentation

- Support audits by gathering documentation and information as required

- Maintain and update accounting software systems, ensuring data is current and accurate

- Identify areas for process improvement in the accounting workflow and contribute ideas for increased efficiency

- Provide general administrative support to the accounting team as needed

- Assist with front desk coverage on an as-needed basis

What You Will Need

- 2-year business degree in finance, accounting, or related field preferred

- 3 to 5 years’ experience in accounts payable

- The ability to work in a fast-paced office environment

- Effective time management skills to meet deadlines and handle multiple tasks simultaneously

- Ability to work with and manage high volume of vendor invoices on a daily and weekly basis

- Ability to work with multiple divisions

- Ability to work efficiently and maximize productivity

- Proficient in using billing software and accounting systems – QBO, Sage Intacct, Navision a plus

- Strong data entry and numerical skills

- Excellent written and verbal communication skills

- Strong attention to detail and accuracy in handling billing records

- Ability to identify and resolve billing discrepancies or issues

- Must be team-oriented and able to fulfill and adapt to the requests of our internal and external customers

- Commitment to integrity and ethical behavior and the proven ability to maintain confidentiality

- Expertise in the following computer programs: MS Excel, Word, PowerPoint, Outlook, SharePoint

- Prolonged periods sitting at a desk and working on a computer

- Must be able to lift up to 10 pounds at times

- Must be able to work in-office Monday through Friday