Office Specialist

CS3 Waterworks is a solution provider for water and wastewater flow control products, equipment and systems.

Dedicated to the municipal waterworks market, CS3 Waterworks has a solution to offer. For flow control valves and automation to field service or valve repair, CS3 is your source for first-class sales, service and support.

The Office Specialist provides administrative and clerical support to ensure efficient daily office operations. This role serves as a key point of contact for internal staff and external visitors, handling a variety of office, scheduling, and documentation tasks. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced office environment. This position requires in-person in our Ocala, FL office (Monday-Friday).

What you'll do:

- Perform general administrative duties including filing, data entry, copying, scanning, and record maintenance

- Answer and direct phone calls, emails, and in-person inquiries in a professional manner

- Prepare correspondence, reports, and other business documents

- Maintain office supplies and coordinate orders as needed

- Process invoices, expense reports, or basic accounting tasks

- Ensure confidentiality of sensitive information

- Support management and staff with special projects and other duties as assigned

Background/ Experience:

- High school diploma or equivalent required; associate degree preferred

- 1–3 years of administrative or office support experience preferred

- Proficiency in Microsoft Office (Word, Excel, Outlook); experience with office software or databases a plus

- Strong organizational, multitasking, and time-management skills

- Excellent written and verbal communication skills

- Professional demeanor and customer-service mindset

- Attention to detail and accuracy

- Familiarity with basic bookkeeping