Agreement Coordinator

Agreement Coordinator

Wärtsilä is leading the transition towards a 100% renewable energy future. We Wärtsilians help our customers unlock the value of energy transition by optimizing their energy systems and future-proofing their assets. Did you know Wärtsilä has delivered 73 GW of power plant capacity in 180 countries around the world, including 80 energy storage systems?

In this era of innovation and fast changing world of energy, we are constantly on the lookout for high performing, future-oriented talent to join our team and to work towards enabling sustainable societies with smart technology - together. Are you ready to take the next step?

Agreement Coordinator, Energy Business

Role Overview:

Wärtsilä Energy’s Engine Power Plant Lifecycle Management team is seeking an Agreement Coordinator to deliver existing and new agreements while helping to drive business growth in the United States. Reporting to the Country Agreement Manager for the Energy Business and primarily based in Houston (though other locations may be considered), this hybrid role involves regular travel to customer sites and Wärtsilä offices.

Accountabilities:

- To extend total support to Agreement Managers and Plant Managers Installation on all Contract Deliverables.

- Accountable for accuracy of tasks delegated by Country Agreement manager and Agreement Manager with respect to quality and timeliness

- Review and initiate monthly O&M invoices with effective coordination with AM / Power Plant Managers, site personnel, Customer Organization every month and other invoices as needed.

- Monitor Account Receivables for each Agreement and highlight Overdue status to Agreement Manager to take necessary actions against overdue payments.

- Review monthly cost bookings (by end of each month) with Finance controller and Agreement Managers to ensure correct cost booking under WBS elements with minimum deviations compared to cost estimates in Estimo.

- Maintain updated database for site inventory on monthly basis and ensure on time update of spares consumption in SAP after resolving any deviation between actual site inventory and SAP records.

- Secure that: spare parts, exchange parts, Field Service resources and required maintenance tools, parts, cabins, permits, travel for maintenance tasks in coordination with FS Coordinator are at installation as per maintenance plan.

Education:

B. Sc. in technical / commercial area or equivalent. MBA is desirable

Responsabilities

Main responsabilities:

- Support the Agreement Manager in implementing Agreement Management activities in logistics and administrative activities as per Wartsila internal guidelines during Mobilisation and Operations phase.

- Monitor that the maintenance tasks are executed within the targeted time in coordination with Maint.Planner and Maint.Expert ,

- Act as a Responsible Coordinator for AMEO in the Country /Region.

- Creates spare parts sales order/ quotation.

- Ensures the correct WBS element is used as informed by Agreement Manager.

- Required Delivery Date.

- Order follow-up and updating any additional spare part requirements.

- Support Agreement Manager to reach set quality, financial, cost, safety and time targets.

- Maintain good internal and external stakeholder relationships.

- Expert level usage of tools like SAP/ WE BUY/ Maximo

- Follow up with Agreement manager to maintain up to date KPI and Account plan status and participate in Account Team meetings.

- To co-ordinate tasks and actions with site teams as instructed by Country / Agreement Manager

- To report specific assigned tasks progress to Agreement Manager

- To act as a Facilitator in highlighting local issues / risks / administrative tasks / local rules by supporting the team in proposing solutions.

- Support Agreement manager to create a demobilisation plan and support in demobilisation activities

Development responsabilities

Continuous strive for Agreement profitability by taking necessary actions within the preview.

- Understanding updating self as per local / regional / Global logistics management.

- To give feedback regarding standard and contract specific solutions to respective responsible parties.

- To highlight local rules / needs supporting the team to avoid difficulties locally.

Authorities

- Local logistics procurement and documentation as required to process.

- As assigned by Country Contract Manager / Contract Manager

- As per NWC local rules in respective company and local regulations where he/she is based.

Preparation of Invoices as per Agreement

Skills and Competencies

General skills:

- Communication skills

- Cost awareness & effectiveness

- Cultural knowledge

- Negotiation skills

- Presentation skills

- Process development knowledge

- Teamwork skills

- Training & development skills

- Workplace ICT equipment & applications

- Wärtsilä knowledge & business understanding

- Wärtsilä quality, health, safety, environment skills

Professional skills:

- Agreement Management process knowledge

- Agreement Management tools

- Agreement Mgmt target setting & reporting

- Agreement knowledge

- Computer skills

- Customer understanding

- Cyber security

Management & Leadership Competencies:

- Coaching

- Problem solving and decision making

Wärtsilä North America values our employees. We offer a competitive salary and comprehensive benefits package. Wärtsilä North America is an EOE/AA employer.At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.Effective January 2025, Wartsila companies in the USA have implemented a new hybrid work model. Most employees who live within 40 miles of an office will work 2 days per week in office. This model will provide our employees the flexibility of working from home, while also providing the benefits of in-person collaboration twice a week. We will be happy to provide more information during your interview process.