Proposal Coordinator

Proposal Coordinator

At Metricline Projects Ltd., we build strong teams that rely on each other to be successful, where

you are literally working for your peers. Our success is built from core values: safety, quality,

integrity, accountability, and teamwork.

We are a Calgary based industrial general contractor with in-house engineering and design

services, leading the industry in facility design for conventional fuels, renewable fuels,

renewable energy, and fertilizer industries. Helping our clients grow and merge into their

business opportunities while focussing on renewable energy, we are at the forefront of the global

energy transition.

Our team is looking for a full-time Proposal Coordinator who is looking for a fast paced,

dynamic workplace and is driven to further their career. Metricline Projects thrives on teamwork

and cooperation and is looking for a candidate that will prosper working in a group.

An important part of this role is working with a multidisciplinary team and communicating

effectively with people of all backgrounds. This role requires a strong attention to detail and a

natural ability to think outside the box and translate client requirements into clear, compelling

submissions.

The Proposal Coordinator is responsible for coordinating, preparing, and submitting high-quality

proposals in response to client requests (RFPs, RFQs). This role works closely with technical

teams, business development, and leadership to ensure submissions are accurate, compliant, and

competitive.

Duties and Responsibilities:

- Coordinate the end-to-end proposal process from kickoff to submission, ensuring on-time

delivery of high-quality proposals;

- Review RFP/RFQ documents, extract key requirements, deadlines, and deliverables, and

prepare compliance matrices;

- Develop proposal schedules, outlines, kick-off meeting agendas, and coordinate

contributions from engineering, construction, project management, and executive

stakeholders;

- Collaborate with subject matter experts to gather technical content and translate it into

clear, client-focused narratives;

- Write, edit, format, and proofread proposal sections including executive summaries,

company overviews, project experience, resumes, and technical responses;

- Maintain and update the proposal content library, including boilerplate, project profiles,

resumes, certifications, and reference materials;• Assist in the preparation of pricing summaries, commercial tables, and bid forms in

coordination with estimating and project teams;

- Ensure all submissions meet client requirements, company standards, and Metricline

branding and style guidelines;

- Manage document control, versioning, and formatting across Word, Excel, and PDF;

- Manage CRM software and ensure consistency across platforms;

- Track proposal opportunities, deadlines, and outcomes in the opportunity pipeline;

- Support pre-qualification submissions, vendor registrations, and client portal uploads;

- Organize and facilitate proposal review sessions and incorporate feedback into final

documents;

- Assist with post-submission activities, including client follow ups, presentations,

clarifications, and debriefs;

- Observe new opportunities and showcase our company to new prospective clients;

- Keep management up to date on status of proposal activities and upcoming deadlines;

- Use existing company templates, tools, and resources to operate day-to-day activities;

- Encourage value creation initiatives;

- Actively participate in and support internal and external development and training

activities;

- Assist with the development and continuous improvement of proposal processes,

templates, and best practices;

Qualifications:

- The successful candidate shall have a diploma or degree in Business, Communications,

English, Marketing, Technical Writing, Engineering, or a related field or demonstrate

qualifications through past experience.

- Minimum 2 years of experience in proposal coordination, bid management, or a similar

role, preferably in a similar industry.

- Experience in construction, engineering, or EPC environments is an asset.

- Advanced working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint,

Outlook), including advanced document formatting, styles, and templates.

- Experience or willing to work closely with AI considered an asset.

Requirements and Expectations:

- Ability to assess urgency and prioritize tasks accordingly;

- Willing to work overtime and on weekends as necessary to meet client response

deadlines;

- Strong writing, editing, and proofreading skills with the ability to translate technical

content into clear, client-focused language;

- Proven attention to detail;

- Effective at communicating information through all mediums with multiple disciplines;

- Ability to build successful relationships with clients and project teams;

- Exceptional time management and organizational skills;

- Ability to manage multiple concurrent proposals and competing deadlines without

supervision;

- Strong understanding of proposal best practices, document control, and submission

protocols;• Proven ability to take responsibility for a variety of tasks and see them through to

completion;

- Outgoing personality and thrives when working outside their comfort zone;

- Takes initiative and drives tasks to completion, even when others are not available;

- Is an excellent listener and willing to ask questions to confirm a complete understanding

when things aren’t clear;

- Strives to exceed expectations;

Additional Information:

Compensation: Hourly, profit sharing

Job Type: Full Time

Work location: 100% in office

Field work may be required from time to time: Preferred start date: Immediately

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All applicants must be legally entitled to work in Canada, and residing in Calgary and

surrounding area to be considered for the position.

If you are looking for a challenging role within a small growing company, this opportunity may

be for you. To apply, please forward your Cover Letter and Resume to info@metricline.ca.

We thank everyone for their interest in working for Metricline Projects; however, only those

candidates selected for an interview will be contacted.

Job Type: Permanent

Pay: $28.00-$32.00 per hour

Expected hours: 40 per week

Work Location: In person