Administrative Coordinator

Job Title: Administrative Coordinator Location: Bozeman, Montana Company: OnSite Energy Industry: Residential & Commercial Solar Installation Position Type: Full-Time Compensation: (DOE) + Benefits

About OnSite Energy

OnSite Energy is a Bozeman-based, employee-centered solar installation company committed to making a meaningful difference. As a certified B Corporation, we believe in supporting our people, our community, and our planet. Our culture is rooted in collaboration, work-life balance, and continuous improvement, not just volume or profit. We are a tight-knit team that empowers individuals, avoids micromanagement, and constantly looks for ways to do things better—for our clients, our community, and each other.

Position Summary

We are seeking a motivated and detail-oriented Administrative Coordinator to help lead and manage OnSite Energy’s office and administrative operations. This position is perfect for someone with a background in construction or the trades, who thrives in both autonomous and collaborative environments, and who is looking for meaningful work in the clean energy industry.

The Administrative Coordinator will be a central hub of our company’s operations, supporting multiple departments—from accounting and HR to sales and service. If you enjoy wearing multiple hats, finding better ways to get things done, and being part of a purpose-driven organization, we’d love to hear from you.

Key Responsibilities

+ Monitor and optimize phone and internet services; maintain adaptive phone tree for staff availability and variable schedules + Oversee business license renewals, industry memberships, and subscriptions + Receive and distribute USPS mail + Maintain office supply levels and coordinate procurement + Support the Accounting Manager as needed on data management tasks, including:

- Accounts payable and receivable, expense reports, credit card and bank reconciliations, updating vendor and customer records

- Payroll support

- Internal financial reporting

+ Answer phones and monitor general company email + Qualify and assign new leads, and create service tickets for existing customers + Log information in customer relationship management (CRM) software + Assist with collecting subcontractor packets from vendors and subcontractors + Coordinate with insurance providers, government agencies, and local jurisdictions to meet

project and contractual requirements

+ Serve as a liason between OnSite Energy and our employee benefits providers

- Submit and document employee enrollment changes

+ Support onboarding and offboarding of employees + Administer wage and withholding updates + Upload and manage employee documents in HR software + Serve as liaison between OnSite Energy and our insurance carriers + Facilitate workers comp and general liability reporting, payroll audits, and exposure estimates + Coordinate insurance renewals and communicate policies to employees + Maintain current staff and vehicle records with carriers

What We're Looking For

+ Prior experience with BambooHR software strongly preferred

Why Work With Us?

our community and our industry. We foster a supportive, empowered, and fun work environment,

and we believe that happy, fulfilled employees do their best work. At OnSite, you’ll be encouraged to

grow, speak up, take initiative, and help shape the future of our company and the energy landscape.

Compensation & Benefits

o Employer-paid health insurance for employee

o Optional dental, vision, and Aflac plans

o Paid parental leave

Ready to Join the Team?

If you're an experienced Administrative Coordinator with a passion for clean energy, a drive for quality work, and a desire to grow with a mission-driven company—apply today!

Please submit your resume and a brief note about why you’re interested to this posting!