Administrative Coordinator

Job Summary JOB DESCRIPTION

Assist with the pertaining administrative functions of the designated facility.

- Maintain and enter time when necessary.

- Enter and receive purchase orders and code invoices; maintain PO logs and communicate with the Accounting department, buyers and vendors to reconcile all past due accounts.

- Monitor all inventory purchases and standard cost differences.

- Track incoming billing documents and verify for accuracy and prepare for billing.

- Open work orders.

- Maintain documentation for billing including scanning, filing, mailing and maintaining needed files.

- Work with Accounting and Quality on all audits.

- Work with Credit department to have new Customers set up, existing Customers changed and resolve any AR issues.

- Order office supplies.

- Maintain, order and assist with computer setup and problems.

- Maintain phone listing and company vehicle listing.

- Assist with and track revenue and budgeting for the department.

- Assist Management with necessary policies and guidelines..

- Perform other work-related tasks as assigned.

- Comply with all NOV Company and HSE policies and procedures.

Facility/Group Specific Responsibilities

- Maintain all front desk reception duties, including answering phones and assisting customers

- Assist with Repair and Service project creation and updating throughout job

- Assist with receiving, coding and submitting invoices to payables

- Assist with parts sales invoicing

- Maintaining filing system

- Assist Admin Supervisor with miscellaneous projects assigned

- Assist Admin Supervisor with Centralized Invoicing program when needed

- Maintain centralized invoicing log daily

- Provide general admin support to

- employees

Education & Experience Qualifications

- Must possess a high school diploma, GED, or equivalent combination of education and experience.

- Microsoft Office knowledge required.

- Minimum 3 years’ previous experience in an office environment required.

- Prior experience with ERP systems a plus

Job Requirements

- Occasional overtime may be required.

- Excellent oral and written communication skills.

- Ability to multi-task with a strong attention to detail and accuracy.

Benefits

- 401(k) Retirement Plan – NOV matches every dollar up to 5% of base pay and overtime for every dollar you invest.

- Competitive medical plans that cover your entire family (yourself, eligible spouse, and eligible children) as of your first date of hire for as little as $142 per pay period (bi-weekly.

- FREE preventative medical and dental care for the entire family (when enrolled in an NOV medical/dental plan and seeing an in-network physician).

- FREE Basic Life and AD&D insurance (for full-time employees).

- All regular full-time employees start with 3 weeks of paid vacation per year (prorated based on start date).

- All regular full-time employees receive up to 11 paid holidays per year.

- Opportunities for professional growth and career advancement.

For more specifics about our competitive benefits, please visit https://usbenefits.nov.com/