Executive Coordinator

Job Description:

Responsible for providing proactive, high-level support for assigned Executive staff, serving as a key liaison to internal and external stakeholders. Ensures efficient communication, time management, and project coordination, upholding professionalism, and discretion. Support includes, but is not limited to, processing expenses, coordinating travel, meeting and event planning, scheduling meetings and conferences, preparing items for monthly Board meetings, assisting assigned executive team members with managing processes and deadlines, report writing and distribution, review and submittal of contract requisitions, and working on special projects. Assist with drafting and editing board resolutions and decision papers and evaluating them for accuracy and consistency. Supports and provides backup to other executive coordinators and assists Board members as needed.

Tri-State recognizes the value of a highly-engaged and committed workforce and provides an excellent benefits program that includes:

Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account (HSA), Flexible Spending Accounts (FSA), Tuition Reimbursement, Flexible Work Schedules including compressed work week and telecommuting opportunities to work remotely up to 40%, Life Insurance, 401K, Long Term Disability (LTD), Short Term Disability (STD), Employee Assistant Program (EAP) and Paid Leave Benefits.

Executive Coordinator

Hiring Salary Range: $77,000-$96,000

Actual compensation offer to candidate may vary outside of the posted hiring salary range based upon work experience, education, and/or skill level.

Responsibilities:

- Lead and support event and project management initiatives, including planning, coordinating resources, overseeing timelines, and ensuring successful execution of key organizational events and projects for assigned executive staff.

- Serve as professional point of contact for stakeholders and foster collaborative relationships across the organization.

- Organize meetings and events, prepare agendas and materials, record minutes, and track action items.

- Prepare, organize, and maintain confidential documents, reports, and records; compile research and data as needed.

- Assist with drafting and editing board resolutions and decision papers and evaluating them for accuracy and consistency. Collaborate with the leadership team and Legal department to ensure accuracy of documents.

- Provide general administrative support for assigned Senior Vice Presidents including travel coordination, document preparation and distribution, receiving and screening calls and visitors, scheduling meetings, and appointments, receiving, reviewing, and routing mail, and budget preparation, analysis and entry as needed.

- Provide Notary Public services to Board of Directors and Executive Staff as needed.

- Develop, maintain, and administer SharePoint sites.

- Plan and support ongoing meetings, including monthly board of directors’ meetings, Member CEO Meetings, Member Advisory Council meetings, Member Orientation Programs, and other meetings that arise.

- Prepare contract requisitions, maintain purchasing records to include purchasing cards, and maintain office supplies.

- Assist in coordinating work and providing backup with other Executive Coordinators

- Maintain compliance with all company policies and procedures and attain knowledge and remain knowledgeable of regulations, laws, standards, and best practices applicable to functional area.

- Because Tri-State has an obligation to provide continuous, reliable electric service to its customers, the ability to work overtime at any time of the day or week is considered an essential function of the job.

Qualifications:

Education and Training

- Bachelor’s degree in business administration, Communication, or related field or equivalent education and experience preferred.

Knowledge, Skills, and Ability:

- Excellent organizational, time management, and communication skills.

- Strong critical thinking skills and ability to manage multiple priorities under pressure.

- Initiative, reliability, and a positive, flexible attitude.

- Basic project management knowledge and strong coordination skills.

- Strong analytical skills.

- Knowledge of or ability to learn industry concepts.

- Excellent proofreading and writing skills.

- Knowledge of administrative procedures, travel coordination, and managing corporate expenses.

- Proficient with Microsoft Office, Power Point, Excel, report writing software, co-pilot, and SharePoint.

- Ability to maintain confidentiality.

- Ability to maintain effective working relationships and ability to coordinate and plan work.

- Excellent communication skills, both oral and written.

Experience:

- Three (3) to five (5) years’ experience supporting senior leadership in similar role preferred.

Other:

- Must possess and maintain current Notary Public Certification or have the ability to obtain, which must be done within six months of date of hire.

- Business travel is required.

- Must be able to demonstrate that he or she can perform all of the essential functions of the position.

DESIRED JOB QUALIFICATIONS

- Additional related college level education.

- Business office environment experience, preferred.

About Us:

Tri-State is a wholesale power supply cooperative, operating on a not-for-profit basis, with 43 members, including 40 utility electric distribution cooperative and public power district members in four states: Colorado, Nebraska, New Mexico and Wyoming. Together with its members, Tri-State delivers reliable, affordable and responsible power and energy services to more than a million electricity consumers across nearly 200,000 square miles of the West.

Tri-State was founded in 1952 by its member systems to provide a reliable, cost-based supply of electricity. Headquartered in Westminster, Colo., approximately 1,200 people are employed by Tri-State across five states.

Tri-State's electricity is generated from coal, natural gas and hydropower, with a rapidly increasing supply generated from wind and solar. Tri-State delivers power to its members through a transmission system that includes substation facilities, telecommunications sites and over 5,700 miles of high voltage transmission lines. Tri-State's transformative Responsible Energy Plan is reducing emissions, increasing renewable resources, developing new energy services and delivering more flexibility for its members.

Job Identification: 448

Job Category: Administration

Posting Date: 2025-08-18T15:41:51+00:00

Job Schedule: Full time

Hiring Salary Range: $77,000-$96,000

Locations: 1100 W 116th Ave, Westminster, CO, 80234, US

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status.