Administrative Assistant - Part Time

Administrative Assistant

The Administrative Assistant plays a key role in supporting daily office operations, billing processes, and general administrative functions for A-1 Balor & Compactors. This position ensures accurate recordkeeping, timely processing of documents, and reliable support to the owners and field employees.

Key Responsibilities

Data & Document Management

- Enter employee can-count data and container traffic ticket information into Excel spreadsheets for inventory and billing purposes.

- Scan, file, and organize traffic tickets, production reports, billing reports, and other business documents, maintaining year-by-year filing systems for easy retrieval.

- Track and input receipts into Excel to support expense management.

- Manage and maintain timecards for all employees.

- Prepare, scan, and fax documents as needed.

Billing & Reporting

- Verify that all container traffic tickets and production reports are accurately entered and filed to support weekly and monthly billing cycles.

- Run expense reports and assist with compiling financial documentation.

Operational & Employee Support

- Ensure employees have the necessary welding supplies by tracking and coordinating inventory needs.

- Provide administrative support to the company owners, including handling personal errands when requested.

Banking & Mail Duties

- Make bank deposits and complete other banking-related tasks.

- Perform regular post office runs for mailing needs.

- Deliver weekly payroll to employees in the field or office.

Education & Experience

- High School Diploma or equivalent.

- 1–2 years of billing, accounts payable, or related administrative experience.

Technical Skills

- Intermediate proficiency in Microsoft Excel, including data entry, sorting/filtering, and basic formulas.

Soft Skills

- Excellent analytical, problem-solving, and time management abilities.

- Strong attention to detail and organizational skills.

- Strong written and verbal communication skills; able to collaborate effectively across teams.

Essential Functions

The statements above are intended to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.

Requirements:

Administrative Assistant

The Administrative Assistant plays a key role in supporting daily office operations, billing processes, and general administrative functions for A-1 Balor & Compactors. This position ensures accurate recordkeeping, timely processing of documents, and reliable support to the owners and field employees.

Key Responsibilities

Data & Document Management

- Enter employee can-count data and container traffic ticket information into Excel spreadsheets for inventory and billing purposes.

- Scan, file, and organize traffic tickets, production reports, billing reports, and other business documents, maintaining year-by-year filing systems for easy retrieval.

- Track and input receipts into Excel to support expense management.

- Manage and maintain timecards for all employees.

- Prepare, scan, and fax documents as needed.

Billing & Reporting

- Verify that all container traffic tickets and production reports are accurately entered and filed to support weekly and monthly billing cycles.

- Run expense reports and assist with compiling financial documentation.

Operational & Employee Support

- Ensure employees have the necessary welding supplies by tracking and coordinating inventory needs.

- Provide administrative support to the company owners, including handling personal errands when requested.

Banking & Mail Duties

- Make bank deposits and complete other banking-related tasks.

- Perform regular post office runs for mailing needs.

- Deliver weekly payroll to employees in the field or office.

Education & Experience

- High School Diploma or equivalent.

- 1–2 years of billing, accounts payable, or related administrative experience.

Technical Skills

- Intermediate proficiency in Microsoft Excel, including data entry, sorting/filtering, and basic formulas.

Soft Skills

- Excellent analytical, problem-solving, and time management abilities.

- Strong attention to detail and organizational skills.

- Strong written and verbal communication skills; able to collaborate effectively across teams.

Essential Functions

The statements above are intended to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.

Additional Details :

Waste Pro supports a diverse workforce and is an Equal Opportunity Employer. Waste Pro does not discriminate against individuals based on race, creed, color, gender, religion, national origin, age, disability, veteran status, pregnancy, marital status, citizenship status, sexual orientation, gender identity, genetic information, or any other classification protected by applicable laws.