Administrative Assistant - Part Time

Administrative Assistant

The Administrative Assistant plays a key role in supporting daily office operations, billing processes, and general administrative functions for A-1 Balor & Compactors. This position ensures accurate recordkeeping, timely processing of documents, and reliable support to the owners and field employees.

- Enter employee can-count data and container traffic ticket information into Excel spreadsheets for inventory and billing purposes.

- Scan, file, and organize traffic tickets, production reports, billing reports, and other business documents, maintaining year-by-year filing systems for easy retrieval.

- Track and input receipts into Excel to support expense management.

- Manage and maintain timecards for all employees.

- Prepare, scan, and fax documents as needed.

Billing & Reporting

- Verify that all container traffic tickets and production reports are accurately entered and filed to support weekly and monthly billing cycles.

- Run expense reports and assist with compiling financial documentation.

Operational & Employee Support

- Ensure employees have the necessary welding supplies by tracking and coordinating inventory needs.

- Provide administrative support to the company owners, including handling personal errands when requested.

Banking & Mail Duties

- Make bank deposits and complete other banking-related tasks.

- Perform regular post office runs for mailing needs.

- Deliver weekly payroll to employees in the field or office.

Education & Experience

- High School Diploma or equivalent.

- 1–2 years of billing, accounts payable, or related administrative experience.

Technical Skills

- Intermediate proficiency in Microsoft Excel, including data entry, sorting/filtering, and basic formulas.

Soft Skills

- Excellent analytical, problem-solving, and time management abilities.

- Strong attention to detail and organizational skills.

- Strong written and verbal communication skills; able to collaborate effectively across teams.

Essential Functions

The statements above are intended to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.