Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth day-to-day functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This temp to hire position offers an exciting opportunity for someone eager to develop their administrative skills and contribute meaningfully to our organization’s success.

Responsibilities

- Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette

- Operate multi-line phone systems, answer inquiries, and route calls efficiently

- Maintain organized filing systems, both physical and digital, including data entry and record keeping using tools like Microsoft Office

- Assisting AP with expense reconciliation and receipt verification

- Handle clerical tasks such as proofreading documents, preparing correspondence, and managing incoming/outgoing mail

- Assist with bookkeeping tasks using QuickBooks or similar accounting software

- Provide excellent customer service by supporting client inquiries via phone or email, ensuring prompt resolution of issues

Skills

- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications

- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment

- Bilingual abilities are highly desirable to support diverse client needs

- Previous office administrative experience is preferred, especially in industrial reception settings

- Demonstrated customer service skills with a friendly demeanor and professional phone etiquette

- Experience with data entry, filing systems, proofing documents, and time management techniques

- Knowledge of office management practices including clerical procedures, bookkeeping basics, and office equipment operation

Join us as an Administrative Assistant where your energy fuels our success! Your dedication to organization and customer support will help create a positive environment for everyone. We value proactive individuals who thrive on multitasking and delivering exceptional service every day.

Job Types: Temporary, Temp-to-hire

Pay: $14.00 - $17.00 per hour

Expected hours: 40 per week

Education:

- High school or equivalent (Preferred)

Experience:

- Expense management: 1 year (Preferred)

- QuickBooks: 1 year (Preferred)

- Data entry: 2 years (Preferred)

Work Location: In person