Administrative Assistant

Position Summary

Process Oils, Inc., a technical marketing company supporting refiners and manufacturers of specialty petroleum and oleochemical products, is seeking a dedicated Administrative Assistant to support daily business operations. This role is responsible for performing essential administrative and clerical tasks-including goods receipt entry, customer billing, accounts receivable and payable support, and front-line communication. The position offers meaningful growth opportunities with the potential for increased responsibilities and advancement over time.

- Goods Receipt Entry: Accurately enter goods receipts, ensuring timely and precise documentation.

- Customer Billing: Prepare and send customer invoices; verify accuracy of all billing information.

- Accounts Receivable: Monitor outstanding balances, perform follow-ups on overdue accounts, and resolve discrepancies.

- Accounts Payable: Review and process vendor invoices; ensure timely payments and issue resolution.

- Communication & Phone Support: Professionally answer and route incoming calls; support customer and vendor inquiries.

- Administrative Support: Perform general office tasks including filing, data entry, document organization, and record maintenance.

Basic Qualifications

- High school diploma or GED required.

- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

- Strong written and verbal communication skills.

- Excellent organizational and time-management abilities.

- Attention to detail with strong problem-solving skills.

- Ability to work both independently and collaboratively in a team environment.

Preferred Qualifications

- Prior administrative or clerical experience.

- SAP experience.

- Additional training or certification in administrative support or office management.